Office Manager

Omaha Kroc; Niles, Northern (MI, KY); Hybrid; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health Insurance

403(b) Retirement Plan

Paid Time Off

Holidays

Job summary

The Salvation Army in the United States is seeking an Office Manager to oversee administrative operations, support programs, and volunteers, and assist with financial tracking. Responsibilities include supervising the part-time receptionist, processing deposits and invoices, coordinating mail and office supplies, payroll for seasonal staff, and compiling weekly statistics for programs.

This role also supports fundraising campaigns such as the Red Kettle and requires strong organizational and

Qualifications

• College degree or equivalent combination of training and experience.
• 3 years’ experience in an office environment.
• 1-year supervisory experience preferred.

Responsibilities

• Greet and direct visitors in a professional and friendly manner.
• Maintain office equipment and order supplies for programs.
• Process deposits and invoices for payment.
• Assist with preparation and submission of employment applications.
• Oversee payroll for seasonal employees.
• Compile and report weekly and monthly program statistics.
• Recruit, train, and manage volunteers across all programs and events.
• Support fundraising campaigns, including the Christmas Red Kettle, with reporting.
• Coordinate mail operations and maintain files/records.
• Assist with income counting and provide event logistical support.
• Oversee the receptionist role and supervise timecards/attendance.

Skills

Office administration

Staff supervision

Payroll processing

Volunteer coordination

Customer service

Education

College degree

Tools

Microsoft Office Suite

Job description

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

Position Summary

The Office Manager position supports the administrative operations of the office. The position ensures smooth functioning of programs, volunteers, and various organizational activities including some payroll, financial tracking and statistics, as well as overseeing the part-time receptionist position.

• Greet and direct visitors in a professional and friendly manner
• Maintain office equipment, order office and food supplies for Feeding His Sheep program
• Process and submit weekly deposits and invoices for payment
• Assist with preparation and submission employment applications
• Oversee payroll for seasonal employees
• Compile and report weekly and monthly program statistics
• Recruit, train, and manage volunteers across all programs, services and events
• Support the Christmas Red Kettle Campaign by utilizing the Register to Ring system, recruit and coordinating volunteers, and submitting necessary reports and statistics
• Coordinate mail operations, incoming and outgoing
• Maintain files and records, and draft email correspondence as needed
• Assist with income counting
• Provide logistical support for special events
• Oversee the part-time Receptionist position which will include:
  • Assigning and prioritizing daily workflow and responsibilities
  • Approving timecards and time-off requests in accordance with policy
  • Monitor workload, performance and attendance, providing feedback as needed
  • Provide training, guidance and ongoing support to ensure effective performance
  • Serve as back-up to the receptionist
• Perform other duties as assigned

Qualifications

Education/Experience

• College degree required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• 3 years’ experience working in an office environment
• 1-year supervisory experience, preferred

Skills, Knowledge & Abilities

Computer Skills

• Proficient in Microsoft Office Suite
• Maintain strict confidentiality
• Complete SFH Train the Trainer certification and keep current on guidelines, as needed

Certificates and Licenses

• Complete Safe From Harm training, and keep current as needed
• Must have a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)

Additional Information

Full Time (40 hours)

The Salvation Army offers the following benefits:

• Health Care Benefits which include:
• Medical
• Vision
• Hearing
• Flexible spending accounts
• AFLAC
• Voluntary life insurance benefits
• Short-Term and Long-Term Disability options
• Pet Insurance
• Pension contributions (currently 6.0% of your earnings) begin the first quarter after 1 year of employment.
• Vesting starts after three years of employment, 100% vested after five years of employment
• The Salvation Army also offers a 403(b) voluntary retirement savings plan in which you may participate immediately, with approved vendors. There is currently no organizational match for 403(b) contributions.
• Employee Discounts
• Paid Time Off which includes:
• Sick days begin accruing the first of the month following 30 days of employment and you may begin to use accrued sick days once available.
• Up to (6) earned sick days per year may be used as discretionary days.
• Vacation begins accruing the first of the month after one full calendar month after employment begins, and you may begin to use vacation days after (90) days of employment.
• The accrual rate is based upon years of service and approved hours worked.
• You will receive up to 2 personal days per year based on date of hire.
• Birthday off with pay.
• Paid holidays are effective immediately.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.