Office Manager

The Salvation Army North & Central Illinois Division; Sturgis (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

The Salvation Army North & Central Illinois Division is seeking an Office Manager to supervise daily operations, staff, and volunteers, while handling payroll, deposits, and essential office duties.

Ideal candidates will have a college degree or equivalent, 3 years in an office setting, supervisory experience, and proficiency with Microsoft Office. A valid driver’s license and Safe From Harm training are required.

Qualifications

• College degree or equivalent combination of training and experience.
• 3 years’ experience in an office environment.
• 1-year supervisory experience preferred.
• Proficient in Microsoft Office Suite.
• Maintain strict confidentiality.
• Current valid driver’s license and ability to pass Salvation Army MVR check.

Responsibilities

• Welcome and direct visitors.
• Supervise staff and volunteers.
• Oversee payroll for employees.
• Maintain and submit weekly deposits and invoices for payment.
• Assist with preparing and submitting employment applications.
• Coordinate vehicle records, usage and repairs.
• Attend meetings and record minutes as requested.
• Assist with corps programs and events as needed.

Skills

Proficient in Microsoft Office Suite

Maintain strict confidentiality

Education

College degree or equivalent

Tools

Safe From Harm training

Job description

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

Position Summary:

The Office Manager supports daily operations by supervising all aspects of the office. This position supervises staff, volunteers, and assists with specific duties.

Essential Responsibilities

• Welcome and direct visitors
• Maintain office equipment, order office and janitorial supplies
• Maintain and submit weekly deposits and invoices for payment
• Assist with preparing and submitting employment applications
• Oversee payroll for employees
• File insurance claims and forms
• Coordinate vehicle records, usage, regular maintenance, and repairs
• Coordinate mail opening: post and send outgoing mail
• Maintain master calendar and room usage for programs and events
• Maintain files and records, prepare emails
• Supervise custodian and maintenance staff and arrange maintenance contracts
• Assist with counting of corps income
• Attend meetings and record minutes as requested
• Assist with corps programs and events as needed
• Process all volunteer applications trained in Safe from Harm, and logging hours
• Perform other duties as assigned

Qualifications

Education/Experience

• College degree required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• 3 years’ experience working in an office environment
• 1-year supervisory experience, preferred

Computer Skills

Skills, Knowledge & Abilities

• Proficient in Microsoft Office Suite
• Maintain strict confidentiality

Certificates And Licenses

• Complete Safe From Harm training, and keep current as needed
• Must have a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)