Office & People Operations Specialist

Corderman & Company, Inc.; Boston (MA); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Paid holidays

Paid parental leave

Wellness resources

Company iPhone and laptop

Job summary

Corderman & Company, Inc. is seeking an organized Administrative Coordinator to support day-to-day operations in our Boston office.

This 100% in-person role offers variety, ownership of recurring processes, and cross-functional support across operations, HR, and finance. You will manage office administration, facilities, and internal processes while collaborating with IT, facilities, and leadership to keep the team productive.

Qualifications

• High school diploma required; additional coursework or certifications a plus.
• 3+ years of administrative or office coordination experience.
• Proven ability to maintain confidentiality with sensitive information.
• Ability to pass a background check and drug screening.

Responsibilities

• Maintain office supplies, common areas, and the kitchen/café; liaison with building management for access and facilities issues.
• Manage the main office phone line, incoming/outgoing packages, and general office administrative needs.
• Coordinate with IT and equipment vendors on phones, printers, AV, and other office technology; track and maintain hardware inventory.
• Maintain inventory and distribution of company apparel and branded gear.
• Support day-to-day financial administration, including maintaining and processing financial records as needed.
• Maintain filing and retention systems for contracts; support subcontractor compliance and contract tracking as needed.
• Provide HR administrative support, including new-hire paperwork, I-9 tracking, background checks, benefits enrollment processing, and interview scheduling.
• Coordinate onboarding logistics and off-boarding logistics including equipment/access; manage schedules and check-ins.
• Support the performance review process, including scheduling, deadlines, and documentation; file notes.
• Coordinate training logistics and attendance tracking for employee development programs.
• Prepare materials for internal meetings and support Marketing with external presentation logistics.

Skills

Organizational skills

Communication

Confidentiality

AI tools

Microsoft Office

Canva

Independent worker

Education

High school diploma

Tools

Microsoft Office Suite

Canva

Job description

Corderman & Company, Inc. is seeking an organized Administrative Coordinator to support day-to-day operations in our Boston office.

This 100% in-person role offers variety, ownership of recurring processes, and cross-functional support across operations, HR, and finance. You will manage office administration, facilities, and internal processes while collaborating with IT, facilities, and leadership to keep the team productive.