Part-Time Office Services Coordinator – On-Site Boston

Beyer Blinder Belle; Boston (MA); On-site; USD 33,000 - 41,000; Part time

Job summary

Beyer Blinder Belle seeks a proactive, personable part-time Office Services Coordinator to support our Boston team. You will keep the office welcoming and organized, handle scheduling, purchasing, and vendor coordination, and assist with onboarding and events.

This role emphasizes hands-on tasks and reliable, discreet service while supporting leadership. The position requires on-site work, with a regular schedule from 8:30 am to 1:30 pm Monday through Thursday and Friday hours for upkeep.

Qualifications

• 3+ years of administration/office services experience.
• Associate's degree or equivalent.
• Proficiency in Outlook, Teams, Word, Excel, and PowerPoint.
• Familiarity with Deltek Vantage Point.
• Willingness to work on-site and Fridays as scheduled.

Responsibilities

• Office upkeep: keep common areas clean, stocked, and welcoming.
• Administrative support: coordinate scheduling, vendor appointments, and expense processes.
• Purchasing: monitor inventory, restock, and manage purchases within budgets.
• Equipment and facilities: coordinate IT, printers, and maintenance with vendors.
• Meeting support: run room reservations, setup, and refreshments.
• Mail and deliveries: manage inbound/outbound mail and packages.
• HR onboarding/offboarding: assist with orientations and workspace prep.
• Event planning: coordinate office events and staff activities.

Skills

Clear communication

Organizational skills

Independent work

Time management

Admin experience

MS Office

Deltek Vantage Point

On-site Fridays

Education

Associate degree

Tools

MS Office

Deltek Vantage Point

Job description

Beyer Blinder Belle seeks a proactive, personable part-time Office Services Coordinator to support our Boston team. You will keep the office welcoming and organized, handle scheduling, purchasing, and vendor coordination, and assist with onboarding and events.

This role emphasizes hands-on tasks and reliable, discreet service while supporting leadership. The position requires on-site work, with a regular schedule from 8:30 am to 1:30 pm Monday through Thursday and Friday hours for upkeep.