Administrative Coordinator

Corderman & Company, Inc.; Boston (MA); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Paid holidays

Paid parental leave

Wellness resources

Company iPhone and laptop

Job summary

Corderman & Company, Inc. is seeking an organized Administrative Coordinator to support day-to-day operations in our Boston office.

This 100% in-person role offers variety, ownership of recurring processes, and cross-functional support across operations, HR, and finance. You will manage office administration, facilities, and internal processes while collaborating with IT, facilities, and leadership to keep the team productive.

Qualifications

• High school diploma required; additional coursework or certifications a plus.
• 3+ years of administrative or office coordination experience.
• Proven ability to maintain confidentiality with sensitive information.
• Ability to pass a background check and drug screening.

Responsibilities

• Maintain office supplies, common areas, and the kitchen/café; liaison with building management for access and facilities issues.
• Manage the main office phone line, incoming/outgoing packages, and general office administrative needs.
• Coordinate with IT and equipment vendors on phones, printers, AV, and other office technology; track and maintain hardware inventory.
• Maintain inventory and distribution of company apparel and branded gear.
• Support day-to-day financial administration, including maintaining and processing financial records as needed.
• Maintain filing and retention systems for contracts; support subcontractor compliance and contract tracking as needed.
• Provide HR administrative support, including new-hire paperwork, I-9 tracking, background checks, benefits enrollment processing, and interview scheduling.
• Coordinate onboarding logistics and off-boarding logistics including equipment/access; manage schedules and check-ins.
• Support the performance review process, including scheduling, deadlines, and documentation; file notes.
• Coordinate training logistics and attendance tracking for employee development programs.
• Prepare materials for internal meetings and support Marketing with external presentation logistics.

Skills

Organizational skills

Communication

Confidentiality

AI tools

Microsoft Office

Canva

Independent worker

Education

High school diploma

Tools

Microsoft Office Suite

Canva

Job description

Corderman & Company, a leading Boston-based construction management firm and multi-year Top Places to Work award winner, is seeking an organized and dependable Administrative Coordinator to support day-to-day operations at our Boston office. This is a 100% in-person role for someone who enjoys variety, takes ownership of recurring processes, and helps keep the office running smoothly for the entire team.

Reporting to the Senior Financial Operations Manager, the Administrative Coordinator will support office operations and facilities, as well as administrative tasks within Human Resources and Finance, serving as a key point of contact across the organization. This role offers room to grow, with the direction shaped over time by where your interests and strengths take you.

WHAT YOU WILL DO

OFFICE & FINANCIAL ADMINISTRATION

Maintain office supplies, common areas, and the kitchen/café, including ordering weekly office lunches; serve as the primary liaison with building management for access and facilities issues

Manage the main office phone line, incoming/outgoing packages, and general office administrative needs

Coordinate with IT and equipment vendors on phones, printers, AV, and other office technology; track and maintain hardware and device inventory

Maintain inventory and distribution of company apparel and branded gear

Support day-to-day financial administration, including maintaining and processing financial records as needed

Maintain organized filing and retention systems for contracts; support subcontractor compliance and contract tracking as needed

PEOPLE ADMINISTRATION

Provide HR administrative support, including new-hire paperwork, I-9 tracking, background checks, benefits enrollment processing, and interview scheduling

Maintain the employee intranet, shared reference files, and certification/license tracking databases

Coordinate new-hire onboarding logistics, including setup, scheduling, and check-ins, and manage off-boarding logistics including equipment and access

Support the performance review process, including scheduling, deadlines, and documentation; document and file notes

Coordinate scheduling, logistics, and attendance tracking for employee training and development programs

Prepare and run the weekly staff meeting and provide calendar/scheduling support for leadership

Support office events, outings, and employee recognition efforts

Prepare materials for internal meetings and support Marketing with external presentation logistics

WHAT YOU WILL BRING

Strong organizational skills and the ability to manage multiple priorities in a fast-paced office environment

Excellent written and verbal communication skills

High attention to detail and sound judgment when handling confidential information

Comfort with, or willingness to learn, AI tools to streamline day-to-day administrative tasks

Proficiency in Microsoft Office Suite; familiarity with Canva or similar tools a plus

Positive, team-oriented attitude aligned with Corderman’s collaborative culture

Ability to work independently and take ownership of recurring administrative processes

REQUIRED QUALIFICATIONS

High school diploma required; additional coursework or certifications a plus

3+ years of administrative or office coordination experience

Proven ability to maintain confidentiality with sensitive information

Ability to pass a background check and drug screening

WHY CORDERMAN & COMPANY |

At Corderman & Company, we believe exceptional work starts with a strong foundation, and that means taking care of our people. We offer a best-in-class benefits package designed to support every aspect of your life, including:

Comprehensive health, dental, vision, disability, and life insurance

Competitive salary, bonuses, profit sharing, and 401(k) with company match

Paid parking or commuter passes

Flexible time off and paid holidays

Paid parental, medical and personal leave, along with adoption assistance

Wellness support including fitness reimbursement and mental health resources

Company iPhone and laptop, plus Corderman-branded gear like Carhartt and Truewerk

A fully stocked kitchen with coffee, organic snacks, and drinks in the Corderman Café

Local outings, team events, and annual trips to destinations like Provincetown and Vermont

Paid training, certifications, senior mentorship, and career growth opportunities

Corderman-sponsored volunteer opportunities and paid days for community service

We take pride in how we build both our projects and our teams.

The salary range for this position is $55,000-$70,000. The stated salary range represents the company’s good-faith estimate of compensation for this role at the time of posting. Final compensation will be determined based on factors such as experience, skills, and qualifications.

Corderman & Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.