Office Operations & Travel Coordinator

EMCOR Group, Inc.; Kent, Northern (WA, KY); Hybrid; USD 36,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) and Roth Retirement Savings

Paid time off

9 paid company holidays per year

Wellness programs

Job summary

EMCOR Group, Inc. is seeking an Office Coordinator to ensure smooth office operations in Kent, WA. You will greet visitors, route inquiries, and manage mail, travel, and supplies, while coordinating with dispatch and accounting support as needed.

The role requires 3+ years of administrative experience, strong communication skills, and discretion with confidential information. Proficiency in Microsoft Office and a professional demeanor are essential.

Qualifications

• Associates Degree preferred or equivalent experience.
• 3+ years of office or administrative experience.
• Basic computer and data entry skills.
• Experience with Microsoft Office preferred.
• Excellent customer service and interpersonal skills.
• Strong written and communication skills.
• Ability to handle confidential information with discretion and dependability.
• Ability to effectively prioritize tasks.
• Professional demeanor and presentation required.

Responsibilities

• Answer and route incoming calls and greet visitors to the appropriate destination.
• Receive and distribute mail; handle certified mail and outgoing envelopes.
• Arrange travel accommodations including airfare, hotel reservations, PO’s, and per diem.
• Maintain postage meter and order supplies as needed.
• Manage overnight shipping, tracking, and supplies.
• Order and maintain inventory of office supplies and forms.
• Coordinate and order company attire (logo shirts/hats).
• Maintain phone lists and cell phone lists for the company.
• Manage the training room and arrange catering for meetings.
• Review and break down invoices for office supplies and stationery.
• Manage receipts related to P Card expenses and processing.
• Arrange courier services and coordinate blueprints pickup/delivery.
• Coordinate janitorial and maintenance needs, including plumbing and plants.
• Manage the main fax machine and distribute faxes.
• Provide support for dispatch operations or assist with accounting clerical tasks as needed.

Education

Associates Degree preferred or equivalent experience

Tools

Microsoft Office

Job description

EMCOR Group, Inc. is seeking an Office Coordinator to ensure smooth office operations in Kent, WA. You will greet visitors, route inquiries, and manage mail, travel, and supplies, while coordinating with dispatch and accounting support as needed.

The role requires 3+ years of administrative experience, strong communication skills, and discretion with confidential information. Proficiency in Microsoft Office and a professional demeanor are essential.