Office Coordinator

EMCOR Group, Inc.; Kent, Northern (WA, KY); Hybrid; USD 36,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) and Roth Retirement Savings

Paid time off

9 paid company holidays per year

Wellness programs

Job summary

EMCOR Group, Inc. is seeking an Office Coordinator to ensure smooth office operations in Kent, WA. You will greet visitors, route inquiries, and manage mail, travel, and supplies, while coordinating with dispatch and accounting support as needed.

The role requires 3+ years of administrative experience, strong communication skills, and discretion with confidential information. Proficiency in Microsoft Office and a professional demeanor are essential.

Qualifications

• Associates Degree preferred or equivalent experience.
• 3+ years of office or administrative experience.
• Basic computer and data entry skills.
• Experience with Microsoft Office preferred.
• Excellent customer service and interpersonal skills.
• Strong written and communication skills.
• Ability to handle confidential information with discretion and dependability.
• Ability to effectively prioritize tasks.
• Professional demeanor and presentation required.

Responsibilities

• Answer and route incoming calls and greet visitors to the appropriate destination.
• Receive and distribute mail; handle certified mail and outgoing envelopes.
• Arrange travel accommodations including airfare, hotel reservations, PO’s, and per diem.
• Maintain postage meter and order supplies as needed.
• Manage overnight shipping, tracking, and supplies.
• Order and maintain inventory of office supplies and forms.
• Coordinate and order company attire (logo shirts/hats).
• Maintain phone lists and cell phone lists for the company.
• Manage the training room and arrange catering for meetings.
• Review and break down invoices for office supplies and stationery.
• Manage receipts related to P Card expenses and processing.
• Arrange courier services and coordinate blueprints pickup/delivery.
• Coordinate janitorial and maintenance needs, including plumbing and plants.
• Manage the main fax machine and distribute faxes.
• Provide support for dispatch operations or assist with accounting clerical tasks as needed.

Education

Associates Degree preferred or equivalent experience

Tools

Microsoft Office

Job description

About Us

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Job Summary

As the Office Coordinator, you will be responsible for ensuring the smooth operation of the office. Receive and greet visitors, directing them to the appropriate personnel. Additionally, you will manage the office's supplies, travel arrangements, courier services and additional duties as assigned.

Essential Duties & Responsibilities

• Answer incoming phone calls and greet visitors, directing them to their appropriate destination.
• Receive and distribute incoming mail and prepare outgoing mail, including certified mail and envelopes.
• Arrange travel accommodations, including airfare, hotel reservations, purchase orders, and per diem.
• Maintain the postage meter, order supplies, and add postage as needed.
• Manage all overnight shipping, including receiving, tracking, and supplies.
• Order and maintain inventory of all office supplies, stationary, business cards, letterhead, and forms.
• Coordinate and order company attire, such as logo shirts and hats.
• Maintain phone and cellular phone lists for the company.
• Manage the training room and order food for meetings.
• Review and break down invoices for office supplies and stationery.
• Manage receipts related to P Card expenses and processing.
• Arrange courier services and coordinate all blueprints pick-up and deliveries.
• Coordinate janitorial and maintenance needs, including plumbing, cleaning, and office plants.
• Manage the main fax machine and distribute all faxes.
• Additional responsibilities as assigned, such as providing support for dispatch operations or assisting with accounting clerical tasks.

Qualifications

• Associates Degree preferred or equivalent experience.
• 3+ years of office or administrative experience.
• Basic computer and data entry skills.
• Experience with Microsoft Office preferred.
• Excellent customer service and interpersonal skills.
• Strong written and communication skills.
• Ability to handle confidential information with discretion and dependability.
• Ability to effectively prioritize tasks
• Professional demeanor and presentation required.

#Mesa #LI-Mesa #LI-HVACjobs #LI-Onsite

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Aff…

Geographic Disclosure

Compensation Range: $26 - $33 per hour

Benefits: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, EMCOR Group is committed to its employees. This commitment is embodied in our competitive benefits package, which includes medical, dental, and vision coverage, as well as flexible spending accounts, life insurance, disability income, 401(k) Savings Plans, Roth Retirement Savings Plan, and Deferred Compensation, and employee assistance and wellness programs. Employees will also receive 80 hours of vacation time and 56 hours of sick time per year. In addition, employees will receive 9 paid company holidays per calendar year.