Administrative & Operations Coordinator

Arcadia Inc.; Kent (WA); On-site; USD 29,000 - 34,000; Full time

Job summary

Arcadia Inc. in Kent, WA is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the Branch Manager and to keep day-to-day office activities running smoothly.

This on-site role requires strong organizational skills, attention to detail, and the ability to coordinate schedules, correspondence, and vendor communications. You will support accounting, credit, HR tasks as needed and help manage facilities, travel logistics, and document control across

Qualifications

• High school diploma or equivalent; Associate’s degree preferred.
• 2+ years of administrative or office support experience, ideally in manufacturing or industrial settings.
• Proficiency with Microsoft Office and calendar management; strong communication skills.
• Ability to manage multiple priorities with excellent organizational skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Manage credit responsibilities and support satellite’s credit workflow as part of core duties.
• Primary contact for incoming calls, visitors, and general inquiries.
• Coordinate daily workflow, correspondence, schedules, and priorities for Branch Manager.
• Prepare and organize business correspondence, reports, files, and documentation.
• Coordinate office activities and ensure smooth information flow across the branch.
• Oversee facility administration and coordinate maintenance and vendor services.
• Maintain vendor relationships, track work orders, and ensure timely completion.
• Support accounting and credit functions with record-keeping and processes.
• Assist HR tasks such as onboarding documentation and employment paperwork.
• Maintain office supplies and resources to support operations.

Skills

Administrative coordination

Communication management

Travel logistics

Records management

Manufacturing office familiarity

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office Suite

Calendar management tools

Job description

Arcadia Inc. in Kent, WA is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the Branch Manager and to keep day-to-day office activities running smoothly.

This on-site role requires strong organizational skills, attention to detail, and the ability to coordinate schedules, correspondence, and vendor communications. You will support accounting, credit, HR tasks as needed and help manage facilities, travel logistics, and document control across