Office & Operations Support Specialist

Tectonic Engineering Consultants, Geologists & Land Surveyors, DPC; Mountainville (NY); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Tuition reimbursement

Paid time off

401(k) retirement plan

Health insurance

HSAs

Job summary

Tectonic Engineering Consultants, Geologists & Land Surveyors, DPC in Mountainville, NY is seeking a full-time Administrative Assistant to support multiple departments at our corporate office. The role emphasizes organization, attention to detail, and strong interpersonal skills in a fast-paced environment.

The position involves calendar management, mail handling, visitor screening, office operations coordination, and general administrative duties across departments.

Qualifications

• 2+ years of related administrative experience in a professional office.
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel and Teams.
• Excellent verbal and written communication, with strong interpersonal skills.
• Ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Valid driver's license and ability to travel locally.

Responsibilities

• Provide general administrative support to the Executive Administrator and other departments, including data entry, scanning, copying, filing, document preparation, and other clerical duties.
• Serve as a shared resource across departments and assist with special projects, administrative requests, and operational needs as assigned.
• Answer and route incoming calls using the Microsoft Teams phone system and greet visitors in a professional and courteous manner.
• Maintain conference room calendars and scheduling using Microsoft Outlook.
• Track daily attendance and assist with visitor screening and office access procedures.
• Prepare outgoing mailings and shipments and receive, sort, and distribute incoming packages and correspondence throughout the day.
• Perform daily trips to the post office (approximately one mile from the office) to process, pick up, and distribute Corporate mail.
• Assist with administration of company vehicle programs, including recordkeeping, documentation, scheduling, and coordination activities.
• Assist with union-related administrative processes, including stamp inventory tracking, mailings, recordkeeping, and related support functions.
• Run business-related errands as needed to support Corporate operations and ensure timely completion of administrative tasks.
• Maintain a clean, organized, and professional reception and lobby area.
• Perform other administrative and operational duties as needed to support the efficient functioning of the Corporate Office and various business units.

Skills

MS Office

Interpersonal skills

Data entry

Multitasking

Attention to detail

Driving

Education

High School Diploma

Job description

Tectonic Engineering Consultants, Geologists & Land Surveyors, DPC in Mountainville, NY is seeking a full-time Administrative Assistant to support multiple departments at our corporate office. The role emphasizes organization, attention to detail, and strong interpersonal skills in a fast-paced environment.

The position involves calendar management, mail handling, visitor screening, office operations coordination, and general administrative duties across departments.