Transportation Administrative Assistant — Growth & Benefits

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C.; Glastonbury (CT); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Mentoring and professional development

Tuition reimbursement

Paid time off and holidays

401(k) retirement plan

Comprehensive medical insurance

HDHP with HSA option

FSAs for medical and dependent care

Commuter benefits

Disability coverage

Employee Assistance Program

Job summary

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C. in Glastonbury, CT, seeks a full-time Administrative Assistant to support the Transportation department.

The ideal candidate is organized, detail-oriented, with strong interpersonal skills and the ability to manage multiple priorities in a fast-paced, team-focused environment. Responsibilities include document preparation, data entry, scheduling, billing support, records management, and coordinating proposals and client-facing

Qualifications

• Associate's degree preferred; high school diploma or equivalent required.
• 3+ years of administrative, office coordination, project support, or related experience in a professional office environment.
• Experience supporting proposals, project administration, billing, invoicing, or professional services operations preferred.
• Proficiency in Microsoft Office Suite.
• Excellent interpersonal and written/verbal communication skills.
• Valid driver's license and ability to travel locally.

Responsibilities

• Provide administrative support to office and department staff.
• Support project billing and invoicing processes.
• Maintain project records and client documents.
• Answer calls using Microsoft Teams and greet visitors professionally.
• Prepare proposals, presentations and client-facing documents.
• Manage calendars and conference room scheduling.
• Assist with special projects and administrative requests.
• Maintain reception area, and handle mail and packages.

Skills

Interpersonal skills

Attention to detail

Multitasking

Communication

Education

Associate's degree preferred

High School Diploma or equivalent

Tools

Microsoft Office Suite (Outlook, Word, Excel, Teams)

Job description

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C. in Glastonbury, CT, seeks a full-time Administrative Assistant to support the Transportation department.

The ideal candidate is organized, detail-oriented, with strong interpersonal skills and the ability to manage multiple priorities in a fast-paced, team-focused environment. Responsibilities include document preparation, data entry, scheduling, billing support, records management, and coordinating proposals and client-facing