On-Site Transportation Administrative Assistant

Tectonic Engineering Consultants, Geologists & Land Surveyors, DPC; Addison (CT); On-site; USD 65,904,000 - 83,097,000; Full time

Benefits offered by this job

Mentoring & professional development

Tuition reimbursement

Paid time off

Paid holidays

401(k) with profit sharing

Medical, dental, vision & life

HDHP with HSA

FSAs for medical & dependent care

Commuter benefits

Short and long-term disability

Employee Assistance Program

Job summary

Tectonic Engineering Consultants, Geologists & Land Surveyors, DPC in Glastonbury, CT, is seeking a full-time Administrative Assistant to support the Transportation department. The role emphasizes organization, detailed work, and excellent interpersonal skills in a fast-paced, team-oriented office environment.

Core duties include document prep, scheduling, billing support, and handling visitor interactions, with emphasis on confidential handling of information and cross-department collaboration.

Qualifications

• Associate’s degree preferred; High School Diploma or equivalent required.
• 3+ years of administrative, office coordination, project support, or related experience in a professional office environment.
• Experience supporting proposals, project administration, billing, invoicing, or professional services operations preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Excellent interpersonal, customer service, verbal, and written communication skills.
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information appropriately.

Responsibilities

• Provide administrative support to office and department staff, including document preparation, data entry, filing, scheduling, correspondence, and general office coordination.
• Support project billing and invoicing processes by coordinating documentation, tracking project information, and assisting managers with administrative requirements.
• Maintain project records, contract files, client documentation, and other business-critical records in accordance with company standards.
• Answer and route incoming calls using the Microsoft Teams phone system and greet visitors in a professional and courteous manner.
• Assist with the preparation and organization of proposals, presentations, and other client-facing documents.
• Manage office calendars, conference room scheduling, and administrative communications using Microsoft Outlook and other Office applications.
• Track daily attendance and assist with visitor screening and office access procedures.
• Prepare outgoing mailings and shipments and receive, sort, and distribute incoming packages and correspondence throughout the day.
• Serve as a shared resource across departments and assist with special projects, operational initiatives, and administrative requests as assigned.
• Maintain a clean, organized, and professional reception area and lobby.
• Perform other administrative and operational duties as needed to support the efficient functioning of the Corporate Office and various business units

Skills

Interpersonal skills

Organizational skills

Multitasking

Verbal & written communication

Confidentiality & discretion

Education

Associate’s degree preferred; High School Diploma or equivalent required

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Tectonic Engineering Consultants, Geologists & Land Surveyors, DPC in Glastonbury, CT, is seeking a full-time Administrative Assistant to support the Transportation department. The role emphasizes organization, detailed work, and excellent interpersonal skills in a fast-paced, team-oriented office environment.

Core duties include document prep, scheduling, billing support, and handling visitor interactions, with emphasis on confidential handling of information and cross-department collaboration.