Hybrid Legal & Contracts Admin Specialist

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C.; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C. is seeking a full-time Legal & Contracts Administrative Assistant in Forest Hills, NY.

The role provides direct support to the General Counsel and helps with office management, contract review, execution, and recordkeeping in a fast-paced consulting environment. The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple priorities while maintaining confidentiality and professionalism in

Qualifications

• 3+ years of administrative support experience in a professional services environment.
• Paralegal Certificate preferred; equivalent education and experience considered.
• Experience supporting contract review, administration, and compliance preferred.
• Experience with proposals, licensing, and certifications in a professional setting preferred.
• Associate degree or related certificate program in a relevant field preferred.
• Proficiency in MS Office Suite; ability to prepare reports and professional correspondence.
• Strong organizational and time-management skills with multiple priorities.
• Excellent written and verbal communication; professional interaction with stakeholders.

Responsibilities

• Provide administrative support to the General Counsel including scheduling, correspondence, and document prep.
• Assist with contract preparation, review, routing, tracking and execution of documents.
• Support contract negotiation and administration with logs and status monitoring.
• Assist with qualifications and compliance activities including licenses and certifications.
• Maintain electronic and physical contract files and records management systems.
• Prepare reports, spreadsheets, presentations, and correspondence using MS Office.
• Coordinate communication between legal, accounting, HR, PM, BD, and executive staff.
• Serve as backup for departmental administrative staff and assist with office tasks as needed.
• Handle confidential information with professionalism and discretion.
• Support special projects and other legal, administrative, and operational duties.

Education

Paralegal Certificate

Associate's Degree or Related Certificate

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C. is seeking a full-time Legal & Contracts Administrative Assistant in Forest Hills, NY.

The role provides direct support to the General Counsel and helps with office management, contract review, execution, and recordkeeping in a fast-paced consulting environment. The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple priorities while maintaining confidentiality and professionalism in