Office Operations & Systems Coordinator

Community Living Case Management, Inc.; North Bend (OR); On-site; USD 42,000 - 54,000; Full time

Job summary

Community Living Case Management, Inc. is seeking an organized Office Coordinator to act as a central administrative resource. You will coordinate daily operations, manage records, support payroll tasks, and troubleshoot basic technology to keep the office running smoothly.

The role emphasizes accuracy, initiative, and the ability to handle multiple priorities while collaborating across the organization. Strong English proficiency and keyboard speed are required.

Qualifications

• High school diploma or equivalent.
• Three years of business office supervision or management experience.
• Ability to type at least 45 words per minute with acceptable error rate.
• Computer skills and working knowledge of office programs and equipment.
• Ability to complete required criminal history background screening.
• Ability to read, write, understand, and speak English proficiently.

Responsibilities

• Coordinate daily office operations, schedules, supplies, and administrative systems.
• Maintain organized confidential electronic and physical records.
• Manage databases, spreadsheets, tracking systems, and reports.
• Serve as welcoming point of contact for employees, families, visitors, providers, and vendors.
• Prepare and proofread correspondence, reports, forms, and presentations.
• Support shared calendars, email accounts, virtual meetings, and electronic systems.
• Provide basic troubleshooting for computers, printers, phones, and conference-room tech.
• Assist with payroll documentation, petty cash, invoices, reimbursements, receipts, and purchasing.
• Coordinate onboarding, transfers, background checks, and separations.
• Coordinate office, vehicle, equipment, maintenance, and vendor needs.
• Maintain inventory and purchase authorized equipment.
• Develop templates, checklists, and forms to improve efficiency.
• Help implement new technology and productivity tools.
• Identify opportunities to streamline processes and improve operations.

Skills

Highly organized

Detail oriented

Professional communication

Initiative

Confidentiality

Tech-savvy

Process improvement

Dependable

Team collaboration

Tools

Microsoft Office

Databases & spreadsheets

Payroll/financial systems

Job description

Community Living Case Management, Inc. is seeking an organized Office Coordinator to act as a central administrative resource. You will coordinate daily operations, manage records, support payroll tasks, and troubleshoot basic technology to keep the office running smoothly.

The role emphasizes accuracy, initiative, and the ability to handle multiple priorities while collaborating across the organization. Strong English proficiency and keyboard speed are required.