Executive Operations Coordinator

United Way Worldwide; Irvine (CA); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Competitive benefits

Hourly pay: $25-$32

Job summary

Orange County United Way in Irvine, CA seeks an Administrative Coordinator to support the Executive Director and align internal operations with organizational priorities. The role serves as a central connector across programs, events, and initiatives, ensuring timely communication and efficient processes.

Responsibilities include coordinating meetings, tracking action items, maintaining calendars, supporting special events, drafting correspondence, and serving as the first point of contact for

Qualifications

• At least 1 year of administrative support experience.
• Experience supporting leadership and managing relationships with key stakeholders (e.g., donors, executives) is preferred.
• Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, Microsoft Teams, and project management tools.
• Familiarity with Eventbrite, Action Network, and Canva is a plus.

Responsibilities

• Coordinate tasks, deadlines, follow-up, and cross-functional commitments for executives.
• Schedule, onboard/offboard, and capture minutes and action items for meetings.
• Coordinate internal and external meetings (in-person, virtual, hybrid, and phone) and manage calendars.
• Serve as a central connector across U2EH activities to move information and decisions efficiently.
• Prepare and distribute agendas, reminders, and minutes; track items and ensure follow-through.
• Coordinate post-meeting and post-event execution, translating decisions into action.
• Maintain organized electronic files, documents, and contact information.
• Provide admin support for events, trainings, and organizational activities.
• Draft professional correspondence and manage stakeholder communications.
• Act as first point of contact for inquiries related to United to End Homelessness.
• Represent U2EH within Orange County United Way to foster collaboration.

Skills

Microsoft Office Suite

Zoom

Microsoft Teams

Project management

Tools

Eventbrite

Action Network

Canva

Job description

Orange County United Way in Irvine, CA seeks an Administrative Coordinator to support the Executive Director and align internal operations with organizational priorities. The role serves as a central connector across programs, events, and initiatives, ensuring timely communication and efficient processes.

Responsibilities include coordinating meetings, tracking action items, maintaining calendars, supporting special events, drafting correspondence, and serving as the first point of contact for