Executive Operations & Office Manager

Vista Del Mar; Los Angeles (CA); On-site; USD 70,000 - 73,000; Full time

Job summary

Vista Del Mar in Los Angeles is seeking an Office Manager to serve as the operational hub of Vista Village, overseeing daily administrative operations, facilities coordination, and vendor relationships within a behavioral health setting.

The role supports the VP and program leadership, requiring strong organizational skills, discretion, and the ability to manage multiple priorities, occasional evenings and weekends for agency events.

Qualifications

• Minimum 5 years’ experience in a high‑level administrative support role preferred.
• Bachelor's degree required; Master's degree preferred
• Proficient with Microsoft Word, Microsoft Excel, PowerPoint and Outlook.
• California driver's license in good standing.
• Bilingual in English and Spanish.
• Excellent interpersonal skills, flexible and collaborative.
• Ability to work independently; attention to detail and organized.
• Passionate about Vista Village and Vista Del Mar’s mission and committed to working with our staff, childcare providers, and families.

Responsibilities

• Manage the Vice President's calendar, priorities, scheduling, and administrative workflow.
• Serve as the primary administrative liaison between Vista Village leadership, Vista Del Mar departments, and external stakeholders.
• Independently compose, edit, and distribute professional correspondence, reports, presentations, and other executive communications.
• Coordinate leadership meetings, including agenda preparation, meeting logistics, minute taking, and follow‑up on action items.
• Maintain organizational records, department files, and operational documentation with accuracy and confidentiality.

Skills

Office administration

Calendar management

Vendor coordination

Supervisory experience

Bilingual (English/Spanish)

Education

Bachelor's degree

Master's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Vista Del Mar in Los Angeles is seeking an Office Manager to serve as the operational hub of Vista Village, overseeing daily administrative operations, facilities coordination, and vendor relationships within a behavioral health setting.

The role supports the VP and program leadership, requiring strong organizational skills, discretion, and the ability to manage multiple priorities, occasional evenings and weekends for agency events.