Office Operations & Admin Specialist

Ultimate Staffing; Los Angeles (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Ultimate Staffing in Los Angeles is seeking an Office Assistant to provide general administrative and clerical support, including filing, data entry, and document preparation.

You will handle phone routing, assist visitors, maintain organized files, and support scheduling and meetings using Microsoft Office. This role requires strong communication and organizational skills to keep day-to-day operations efficient.

Qualifications

• The Office Assistant provides general administrative and clerical support to help ensure smooth day-to-day office operations.
• All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military status.

Responsibilities

• Provide general administrative and clerical support, including filing, scanning, copying, data entry, and document preparation.
• Answer and route incoming phone calls and assist visitors in a professional and courteous manner.
• Maintain organized electronic and physical files while ensuring documents and records are accurate and up to date.
• Process incoming and outgoing mail, correspondence, forms, and other office documentation.
• Enter and update information in internal databases and tracking systems.
• Assist with scheduling, calendars, meetings, and other departmental administrative needs.
• Prepare correspondence, spreadsheets, reports, and other documents using Microsoft Office.

Skills

Organization

Data entry

Microsoft Office

Communication

Tools

Internal databases

Job description

Ultimate Staffing in Los Angeles is seeking an Office Assistant to provide general administrative and clerical support, including filing, data entry, and document preparation.

You will handle phone routing, assist visitors, maintain organized files, and support scheduling and meetings using Microsoft Office. This role requires strong communication and organizational skills to keep day-to-day operations efficient.