Office Manager

LHH Recruitment Solutions; Lake Forest (CA); In loco; USD 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

Our client, LHH Recruitment Solutions, seeks an organized Office Manager to support daily operations and act as the central coordinator for the team. This hands-on role suits someone who thrives in a fast-paced environment, takes ownership, and works independently with minimal supervision.

The ideal candidate balances administrative, operational, and HR support responsibilities to keep the office running smoothly and efficiently. Strong communication and proactive problem solving are essential.

Competenze

• 3+ years of office management, administrative, or operations experience.
• Strong organizational and multitasking abilities.
• Able to work independently and take initiative with minimal direction.
• Experience supporting office-wide operations and cross-functional teams.
• Prior experience with event planning and vendor management.
• Exposure to HR administrative functions preferred.
• Proficient in Microsoft Office Suite, Outlook, Word, and Excel.
• Excellent written and verbal communication skills.
• Professional, customer-service-focused demeanor.

Mansioni

• Manage front desk operations and serve as the first point of contact for visitors and incoming communications.
• Oversee day-to-day office administration and ensure a professional, organized workplace.
• Coordinate company meetings, calendars, scheduling, and conference room logistics.
• Plan and execute employee events, meetings celebrations, and team-building activities.
• Maintain office supplies, equipment, and inventory levels.
• Coordinate with vendors, service providers, and building management.
• Support HR administration, including onboarding paperwork, file maintenance, employee communications, and new hire coordination.
• Assist with maintaining employee records and general administrative documentation.
• Process mail, shipments, and office correspondence.
• Support leadership with special projects and administrative tasks as needed.
• Identify opportunities to improve office processes and operational efficiency.

Conoscenze

Office management

Multitasking

Independent work

HR support

Vendor management

Event planning

Microsoft Office

Strumenti

Microsoft Office Suite

Descrizione del lavoro

Our client is seeking a highly organized and dependable Office Manager to support daily office operations and serve as the central point of coordination for the entire team. This is a hands‑on role for someone who thrives in a fast‑paced environment, enjoys taking ownership, and can work independently with minimal supervision.

The ideal candidate is proactive, detail‑oriented, and comfortable balancing administrative, operational, and HR support responsibilities while ensuring the office runs smoothly and efficiently.

Key Responsibilities

• Manage front desk operations and serve as the first point of contact for visitors and incoming communications
• Oversee day‑to‑day office administration and ensure a professional, organized workplace
• Coordinate company meetings, calendars, scheduling, and conference room logistics
• Plan and execute employee events, meetings celebrations, and team‑building activities
• Maintain office supplies, equipment, and inventory levels
• Coordinate with vendors, service providers, and building management
• Support HR administration, including onboarding paperwork, file maintenance, employee communications, and new hire coordination
• Assist with maintaining employee records and general administrative documentation
• Process mail, shipments, and office correspondence
• Support leadership with special projects and administrative tasks as needed
• Identify opportunities to improve office processes and operational efficiency

Qualifications

• 3+ years of office management, administrative, or operations experience
• Strong organizational and multitasking abilities
• Ability to work independently and take initiative with minimal direction
• Experience supporting office‑wide operations and cross‑functional teams
• Prior experience with event planning and vendor management
• Exposure to HR administrative functions preferred
• Proficient in Microsoft Office Suite, Outlook, Word, and Excel
• Excellent written and verbal communication skills
• Professional, customer‑service‑focused demeanor

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers