Real Estate Licensed - Office Admin/ Assistant Manager

Property Management; Florida; On-site; USD 60,000 - 85,000; Full time

Job summary

Property Management in Florida seeks a full-time, in-office real estate professional who is also strong in administration. You will serve as the office backbone, managing front desk operations and file processing, supporting agents and leadership, and taking on assistant manager responsibilities as you grow with the team.

The ideal candidate will hold an active Florida Broker real estate license and have at least 2 years of experience managing a real estate office or related team, with excellent

Qualifications

• Active Florida Broker real estate license required.
• Minimum 2 years of experience managing a real estate office or team.
• Strong attention to detail with multitasking ability.
• Excellent written and verbal communication.

Responsibilities

• Oversee front desk operations and office administration.
• Assist Sales Manager with agent support and office coordination.
• Provide exceptional client service to staff and clients.
• Coordinate daily office operations in a fast-paced environment.
• Uphold professional appearance and high company standards.
• Promote affiliated services to increase capture rate.
• Monitor workflow, maintain records, and ensure compliance.
• Answer phones, manage correspondence, and assist scheduling.

Skills

Attention to detail

Communication skills

Team player

Multitasking

Education

Florida Real Estate Broker license

Tools

Microsoft Office Suite

AppFiles

BrokerWolf

Job description

Job Description

About Us

We are a leading, independently owned luxury real estate firm with a dominant market presence across Palm Beach County. Known for our integrity, professionalism, and success in luxury and residential real estate, we offer a dynamic, fast-paced environment where top performers thrive.

About the Role

This full-time, in-office position is ideal for a licensed real estate agent who also excels in administration and office operations. You will serve as the backbone of our office — managing front desk operations and file processing, supporting agents and leadership, and taking on assistant manager responsibilities as you grow with the team. If you are organized, polished, and passionate about real estate, we want to hear from you.

Key Responsibilities

• Oversee front desk operations, office administration, and daily file processing
• Assist the Sales Manager with agent support, office coordination, and accountability
• Provide outstanding customer service and support to clients, staff, and agents
• Coordinate daily office operations in a fast-paced, professional environment
• Maintain a professional appearance and uphold the company’s high standards
• Help promote affiliated services (title, mortgage, insurance) to increase capture rate
• Monitor workflow, maintain records, and support compliance with office procedures
• Answer phones, manage correspondence, and assist with scheduling and communications

Requirements

• Active Florida Broker real estate license required
• Minimum 2 years of experience managing a real estate office/team, title company, or related field
• Strong attention to detail with the ability to multitask and prioritize effectively
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office Suite; experience with AppFiles or BrokerWolf a plus
• Ability to quickly learn new software and systems
• Professional, self-motivated, and collaborative team player
• Knowledge of Palm Beach County market preferred

Employment with our company is contingent upon successful background, drug, and MVR screening.