Office Manager

Kayne Anderson; Boca Raton (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive medical, dental, and visão

Competitive 401(k) benefits

Parental leave

Job summary

Kayne Anderson Real Estate in Boca Raton, FL is seeking an experienced Office Manager to oversee day-to-day operations, ensuring a professional, organized, and welcoming workplace.

You will coordinate events, manage vendor relationships, handle facilities issues, and support onboarding/offboarding. This in-office role requires strong organizational skills and teamwork with HR and IT to maintain an efficient environment.

Qualifications

• Experience managing office operations and facilities

Responsibilities

• Oversee day-to-day office operations to maintain a professional, organized, efficient workplace
• Serve as the primary point of contact for office-related requests from employees
• Coordinate company and office events, including meetings and employee engagements
• Manage daily and special-event lunch ordering, including menus and delivery logistics
• Liaise with building management and staff on facilities, security, access, and related matters
• Address facilities issues (plumbing, HVAC, lighting, etc.) and coordinate with vendors
• Oversee vendor relationships, quotes, invoices, and service schedules
• Assist with onboarding/offboarding workspace setup for new hires
• Maintain office supplies and inventory; monitor stock levels and reordering
• Support front desk staff and manage office access and parking in coordination with IT/security
• Coordinate office repairs, furniture installation, and equipment servicing
• Support workplace health and safety and emergency preparedness
• Assist with office budgets, expenses, and procurement; document procedures

Job description

Title: Office Manager
Location: Boca Raton, FL (Full Time / In Office)

About Kayne Anderson Real Estate

Kayne Anderson Real Estate is a leading real estate investment firm, managing $23 billion in assets across opportunistic equity, core equity, and real estate debt, with sector expertise in medical office, seniors housing, off-campus student housing, multifamily housing, self-storage, and light industrial. Kayne Anderson Real Estate is part of Kayne Anderson, a $43 billion alternative investment management firm with more than 41 years of experience in the real estate, credit, infrastructure, and energy sectors. With more than 130 professionals, Kayne Anderson Real Estate has consistently demonstrated its ability to bring more to an opportunity than equity capital, enhancing a project's overall performance and quality by incorporating best practices and effective alternatives in the design, construction, financing, and operation of investments. The firm's entrepreneurial spirit and resilient culture, combined with a reputation for quick response, firm commitment, and timely execution, has solidified Kayne Anderson Real Estate's reputation and resulted in strong relationships with developers, owners, operators, financing sources, and other intermediaries. (As of June 30, 2026)

Requirements

• Oversee day-to-day office operations to maintain a professional, organized, efficient, and welcoming workplace
• Serve as the primary point of contact for office-related requests, questions, and concerns from employees
• Coordinate company and office events, including meetings, celebrations, team gatherings, and other employee engagement activities
• Manage daily and special-event lunch ordering, including coordinating menus, dietary restrictions, delivery, setup, and cleanup.
• Serve as the primary liaison with building management and building staff regarding facilities, maintenance, security, access, and other building-related matters
• Field and coordinate resolution of facilities issues, including plumbing, temperature, HVAC, lighting, noise, maintenance, and other workplace concerns.
• Coordinate with external vendors and service providers, including catering, cleaning, maintenance, office equipment, furniture, and other workplace services
• Manage vendor relationships, schedule services, obtain quotes, and review office management invoices as appropriate.
• Assist with office space planning and seating arrangements, including coordinating workstations for new hires, internal moves, team changes, and office expansions.
• Partner with HR and IT to prepare workspaces for new employees and coordinate office-related aspects of onboarding and offboarding.
• Maintain office supplies and other workplace inventory; monitor stock levels and place orders as needed.
• Provide oversight and support for the front desk staff (reception)
• Manage office access, including employee badges, visitor access, and parking arrangements, in coordination with building security and the firm's IT department, as applicable.
• Coordinate office repairs, furniture installation, equipment servicing, and other facilities projects
• Support workplace health and safety efforts, including maintaining emergency supplies, communicating building procedures, and coordinating with building management on emergency preparedness
• Assist with office-related budgets, expenses, invoices, and purchasing and identify opportunities to improve efficiency or manage costs
• Develop and maintain office procedures, vendor information, building contacts, and other workplace documentation
• Communicate office updates, building notices, maintenance schedules, closures, and other relevant information to employees.
• Proactively identify workplace needs and recommend improvements to office operations, employee experience, and use of space
• Provide general administrative and operational support and assist with special projects as needed

Benefits

• Competitive medical, dental, and vision insurance
• Competitive 401(k) benefits
• Parental leave