Office & Operations Manager – Carlsbad

Aston Carter; California; On-site; USD 37,000 - 48,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Disability

HSA

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking an organized Office Manager to support the Carlsbad, CA operations in a fully onsite role. You will handle purchasing, vendor management, HR support, records, and facilities coordination.

The role requires 3–5 years in office management, strong organizational skills, and proficiency with Google Workspace, Excel, and ERP tools. It offers a Monday–Friday schedule and a competitive hourly pay range.

Qualifications

• 3–5 years in office management or operations in fast-paced environments.
• Strong organizational skills with ability to juggle priorities.
• Proficient with Google Workspace, Excel, and ERP tools such as QuickBooks/NetSuite.

Responsibilities

• Support purchasing, PO process, and vendor management.
• Handle shipping coordination with vendors and logistics.
• Maintain contracts, NDAs, supplier docs, and compliance files.
• Assist with hiring process including job postings and onboarding.
• Oversee office supplies, facilities, and event planning.

Skills

3–5 years exp

Organizational skills

Attention to detail

Independent problem solving

Effective communication

Tools

Google Workspace

Excel

Office

QuickBooks Online

NetSuite

Ramp

Job description

Aston Carter is seeking an organized Office Manager to support the Carlsbad, CA operations in a fully onsite role. You will handle purchasing, vendor management, HR support, records, and facilities coordination.

The role requires 3–5 years in office management, strong organizational skills, and proficiency with Google Workspace, Excel, and ERP tools. It offers a Monday–Friday schedule and a competitive hourly pay range.