Office Manager

Aston Carter; California; On-site; USD 37,000 - 48,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Disability

HSA

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking an organized Office Manager to support the Carlsbad, CA operations in a fully onsite role. You will handle purchasing, vendor management, HR support, records, and facilities coordination.

The role requires 3–5 years in office management, strong organizational skills, and proficiency with Google Workspace, Excel, and ERP tools. It offers a Monday–Friday schedule and a competitive hourly pay range.

Qualifications

• 3–5 years in office management or operations in fast-paced environments.
• Strong organizational skills with ability to juggle priorities.
• Proficient with Google Workspace, Excel, and ERP tools such as QuickBooks/NetSuite.

Responsibilities

• Support purchasing, PO process, and vendor management.
• Handle shipping coordination with vendors and logistics.
• Maintain contracts, NDAs, supplier docs, and compliance files.
• Assist with hiring process including job postings and onboarding.
• Oversee office supplies, facilities, and event planning.

Skills

3–5 years exp

Organizational skills

Attention to detail

Independent problem solving

Effective communication

Tools

Google Workspace

Excel

Office

QuickBooks Online

NetSuite

Ramp

Job description

Job Description

Job Description

Job Title: Office Manager

Job Description

Join a fast-moving photonics company shaping the future of optical interconnects. We are developing breakthrough high-speed modulators for the AI and datacenter era. We’re seeking an organized, proactive Office Manager to keep our Carlsbad operations running smoothly — from purchasing to HR support, vendor management, and facilities coordination.

Responsibilities

• Support the quoting and purchase order process for company spending beyond corporate cards.
• Handle inbound and outbound shipping, coordinating with vendors and logistics providers.
• Organize records for contracts and other key documents.
• Manage vendor onboarding, renewals, and compliance tracking.
• Assist with maintaining compliance files such as NDAs, supplier agreements, and certifications.
• Coordinate with vendors and service providers to ensure timely delivery and quality support.
• Manage the hiring process in collaboration with hiring managers, including posting jobs, scheduling interviews, and onboarding new hires.
• Maintain personnel records and assist with onboarding checklists, access requests, and office setup.
• Serve as the point of contact for facilities coordination at the Carlsbad office.
• Manage office and kitchen supplies, coordinate office needs, and manage general upkeep.
• Support company events, travel planning, and team logistics.

Essential Skills

• 3–5 years of experience in office management, operations coordination, or administrative support, preferably in a startup or fast-paced technical environment.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Proficiency with Google Workspace, Excel, Office, and preferably accounting or ERP tools (e.g., QuickBooks Online, NetSuite, or Ramp).
• Excellent communication and interpersonal skills.
• Comfortable working independently with minimal supervision and taking initiative to solve problems.

Additional Skills & Qualifications

• Organizing travel/events.
• Accounting support experience with QuickBooks for POs is a huge bonus.
• Experience with Google Workspace, Excel, Office, ERP, ADP, vendor management, and event planning.
• Experience supporting the full hiring process including job posting, scheduling interviews, and onboarding new hires.

Work Environment

The position is fully onsite in Carlsbad, CA, in a small startup of approximately 30 people plus contractors. The team is tight-knit, respectful, and family-oriented, with daily lunches and quarterly team-building events. The culture is independent yet collaborative, with a focus on mutual support and enjoyment. The office manager will interact with everyone, from the VP of Operations to vendors and delivery personnel. The schedule is Monday through Friday, starting no later than 8am with a preferred start time of 7:30am, and ending between 4:30–5pm. There is no formal onboarding structure, requiring the ability to hit the ground running.

Job Type & Location

This is a Contract position based out of Carlsbad, CA.

Pay and Benefits

The pay range for this position is $27.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carlsbad,CA.

Application Deadline

This position is anticipated to close on Aug 7, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of th