Dynamic Office & Facilities Administrator (Onsite)

Talentify; Salt Lake City (UT); On-site; USD 58,000 - 67,000; Full time

Benefits offered by this job

Incentive bonus plans

Medical, Dental, Vision benefits

401K with company match

10 paid holidays

Generous paid time off (PTO)

Job summary

Aston Carter is seeking an Office Administrator for our Salt Lake City location. You will support purchasing, vendor relationships, onboarding, and facilities, acting as the primary contact for all office operations and visitor management.

Ideal candidates will have 4–5 years of office administration experience, strong organizational skills, and proficiency with Google Suite and MS Office. This is a fully onsite role with standard business hours.

Qualifications

• High School Diploma or GED required.
• 4-5 years of office administration experience, preferably in a manufacturing environment.
• Strong organizational and prioritization abilities.
• Professional, friendly attitude with customer service focus.
• Proficient with email, group messaging, and digital data collection.
• Attention to detail and reliability.
• U.S. Person required.
• Proficiency in Google Suite and MS Office.

Responsibilities

• Manage daily operations of the office to maintain a clean, organized, safe, and efficient work environment.
• Serve as the primary point of contact for office purchasing, including ordering supplies, food, beverages, and other materials.
• Maintain inventory levels of office and break room supplies, ensuring all common areas are fully stocked and organized.
• Place purchase orders, track shipments, communicate with vendors, and follow up on outstanding orders or delivery issues.
• Coordinate general site management activities, partnering with vendors, facilities personnel, and internal departments to resolve office-related needs.
• Handle front office responsibilities including answering calls, greeting visitors, receiving deliveries, and providing general administrative support.
• Welcome visitors, vendors, and guests, ensuring compliance with visitor management and security protocols.
• Assist the Human Resources Business Partner with new hire preparation and onboarding activities.
• Support planning, coordination, and execution of training sessions or other site events as directed.
• Ensure the office environment remains clean, professional, organized, and welcoming.
• Assist with coordination of maintenance or repairs, including Environmental Health and Safety concerns.
• Support various administrative, operational, and special projects as assigned.

Skills

Organizational skills

Customer service

Communication skills

Vendor management

Teamwork

Fast-paced environment

Education

Associates or Bachelors degree in Business Administration

Tools

Google Suite

MS Office (Excel, Word, PowerPoint)

Job description

Aston Carter is seeking an Office Administrator for our Salt Lake City location. You will support purchasing, vendor relationships, onboarding, and facilities, acting as the primary contact for all office operations and visitor management.

Ideal candidates will have 4–5 years of office administration experience, strong organizational skills, and proficiency with Google Suite and MS Office. This is a fully onsite role with standard business hours.