Office Operations & Culture Coordinator

Talentify; South San Francisco (CA); On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Short/long-term disability

Job summary

Aston Carter is seeking an Office Coordinator to ensure the South San Francisco workplace operates smoothly and professionally. The role combines administrative support with hands-on office operations, onboarding, and culture-building responsibilities, acting as a bridge between HR and Operations.

Responsibilities include coordinating interviews, travel logistics, onboarding, and events, while maintaining supplies and confidentiality.

Qualifications

• At least 2 years of administrative or office operations experience.
• Experience supporting HR or bridging HR and Operations.
• Strong written and verbal communication; comfortable with leadership.
• Proficiency with Microsoft Office and scheduling tools.
• Ability to lift up to 25 pounds and move around the office.

Responsibilities

• Coordinate onsite and virtual candidate interviews and visits using Outlook, Zoom, and Teams.
• Arrange candidate travel and itineraries; coordinate logistics and scheduling.
• Provide onsite support including agenda prep and room readiness.
• Support leadership with calendar management and meeting logistics.
• Coordinate AV and tech setup for key meetings and events with IT.
• Maintain office supplies and inventory; stock and stock deliveries.
• Assist with onboarding logistics and culture initiatives.

Skills

Administrative experience

Microsoft Office

Calendar management

Communication skills

Interpersonal skills

Education

High school diploma or equivalent

Tools

Outlook

Zoom

Teams

Office suite

Job description

Aston Carter is seeking an Office Coordinator to ensure the South San Francisco workplace operates smoothly and professionally. The role combines administrative support with hands-on office operations, onboarding, and culture-building responsibilities, acting as a bridge between HR and Operations.

Responsibilities include coordinating interviews, travel logistics, onboarding, and events, while maintaining supplies and confidentiality.