Onsite Office Manager - HR & Operations Lead in Carlsbad

Ultimate Staffing Services; Carlsbad (CA); On-site; USD 54,000 - 71,000; Full time

Job summary

Ultimate Staffing is seeking an organized and proactive Office Manager to oversee daily office operations and support a professional, efficient workplace in Carlsbad, CA. The role emphasizes coordinating administrative functions and assisting with HR-related responsibilities.

The ideal candidate balances attention to detail with strong communication and multitasking skills, manages onboarding and records, handles vendor relationships, and assists with meetings, reporting, and special projects in

Qualifications

• 3+ years of office management, administrative, or operations experience
• Experience supporting HR functions such as onboarding, employee records, recruiting coordination, or benefits administration
• Strong organizational, multitasking, and time management skills
• Excellent verbal and written communication abilities
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
• Ability to handle confidential information with professionalism and discretion
• Strong attention to detail and problem-solving skills
• High school diploma required; college coursework or degree preferred

Responsibilities

• Manage day-to-day office operations and administrative functions
• Serve as the main point of contact for office vendors, facilities, and general office needs
• Coordinate office supplies, equipment, and maintenance services
• Support employee onboarding, new hire paperwork, and orientation processes
• Maintain employee files and assist with HR administration
• Coordinate interview scheduling and recruiting activities as needed
• Assist with benefits administration and employee communications
• Plan and coordinate company meetings, events, and office initiatives
• Prepare reports, track expenses, and support leadership with special projects
• Ensure office policies and procedures are followed and updated as necessary

Skills

organization

multitasking

communication

Microsoft Office

confidentiality

Education

High School Diploma

Tools

Outlook

Word

Excel

Office 365

Job description

Ultimate Staffing is seeking an organized and proactive Office Manager to oversee daily office operations and support a professional, efficient workplace in Carlsbad, CA. The role emphasizes coordinating administrative functions and assisting with HR-related responsibilities.

The ideal candidate balances attention to detail with strong communication and multitasking skills, manages onboarding and records, handles vendor relationships, and assists with meetings, reporting, and special projects in