Carlsbad Administrative Assistant - Office Scheduling

Ultimate Staffing; Carlsbad (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Ultimate Staffing is seeking an Administrative Assistant to join their client’s team in Carlsbad, California. This role suits someone who thrives in a fast-paced office and is eager to support a busy team with a variety of administrative tasks.

Responsibilities include providing general office support, maintaining filing systems, scheduling meetings, answering calls and emails, and handling confidential information. A Bachelor’s degree and MS Office proficiency are preferred.

Qualifications

• Bachelor's degree required; additional admin experience a plus.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Organize and schedule appointments and meetings.
• Answer and direct phone calls and emails.
• Handle sensitive information in a confidential manner.
• Provide general support to visitors.
• Assist with special projects as required.

Skills

Time management

Detail-oriented

Organization

Written communication

Verbal communication

Multi-tasking

Education

Bachelor's Degree

Tools

MS Excel

MS PowerPoint

MS Office

Job description

Ultimate Staffing is seeking an Administrative Assistant to join their client’s team in Carlsbad, California. This role suits someone who thrives in a fast-paced office and is eager to support a busy team with a variety of administrative tasks.

Responsibilities include providing general office support, maintaining filing systems, scheduling meetings, answering calls and emails, and handling confidential information. A Bachelor’s degree and MS Office proficiency are preferred.