Bilingual Accounting & Finance Admin Specialist

Vaco Recruiter Services; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Vaco/Highspring seeks a proactive, detail-oriented Bilingual Accounting & Finance Administrative Assistant to provide high-level administrative and operational support to the Accounting Leadership Team in a fast-paced environment. You will manage complex calendars, draft correspondence, arrange travel, and prepare executive expense reports.

The role also supports audits, compliance, vendor onboarding, and the creation of financial dashboards and reporting packages using Microsoft Office and

Qualifications

• Bachelor’s degree in Business Administration, Accounting, or related field.
• 1–3 years of progressive administrative experience in Accounting/Finance.
• Proficiency in Microsoft Office; experience with expense platforms and reporting tools.

Responsibilities

• Provide direct administrative support to senior finance leadership, including calendar management and travel arrangements.
• Prepare and submit executive expense reports with supporting documentation.
• Oversee onboarding/offboarding workflows and maintain learning materials.
• Assist with internal and external audits and maintain compliance calendars.
• Support preparation and distribution of financial reporting packages and dashboards.
• Coordinate vendor onboarding and ensure proper documentation.
• Support fleet and travel expense programs and maintain records.

Skills

Bilingual Spanish

Microsoft Office Suite

Education

Bachelor’s degree in Business Administration, Accounting, or related field

Tools

Expense platforms

Database reporting tools

Job description

Vaco/Highspring seeks a proactive, detail-oriented Bilingual Accounting & Finance Administrative Assistant to provide high-level administrative and operational support to the Accounting Leadership Team in a fast-paced environment. You will manage complex calendars, draft correspondence, arrange travel, and prepare executive expense reports.

The role also supports audits, compliance, vendor onboarding, and the creation of financial dashboards and reporting packages using Microsoft Office and