Office Operations & Bookkeeping Specialist

VMS Software Inc.; Boston (MA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Dental, Medical, Vision benefits

Life & Disability Coverage

Flexible Spending Account

Unlimited vacation

401(k) plan

Commuter benefits

Job summary

VMS Software Inc. is seeking an organized Office Manager to be the backbone of our Boston office. You will ensure day-to-day operations run smoothly, maintain a well-functioning workspace, and provide accurate bookkeeping support for internal teams.

This role offers responsibilities in office operations, vendor liaison, and process improvements, with a focus on accuracy and a proactive, hands-on approach. Join us to help our team stay compliant and well-supported.

Qualifications

• 2-5 years in office management or administrative support.
• Proficiency in Microsoft Office Suite.
• Experience with accounting systems is a bonus.
• Ability to travel up to 10%.
• Excellent attention to detail and accuracy.

Responsibilities

• Keep the office organized and running smoothly day to day.
• Enter vendor invoices and expense reports into the accounting system accurately.
• Monitor and organize invoice records and documentation.
• Plan logistics for onsite and offsite meetings and events.
• Support the finance team with data entry and admin tasks.

Skills

Office management

Administrative support

Microsoft Office

Attention to detail

Communication

Time management

Tools

Accounting software

Job description

VMS Software Inc. is seeking an organized Office Manager to be the backbone of our Boston office. You will ensure day-to-day operations run smoothly, maintain a well-functioning workspace, and provide accurate bookkeeping support for internal teams.

This role offers responsibilities in office operations, vendor liaison, and process improvements, with a focus on accuracy and a proactive, hands-on approach. Join us to help our team stay compliant and well-supported.