Accounting & Office Operations Manager

Vaco by Highspring; Louisville (KY); On-site; USD 60,000 - 85,000; Full time

Job summary

Vaco by Highspring in Louisville, KY is seeking an Accounting Office Manager to oversee day-to-day accounting operations, office administration, and HR/benefits support, acting as a cornerstone of the administrative team.

You will manage AP/AR cycles, bank reconciliations, month-end close, cash flow monitoring, budgeting assistance, vendor relations, and HR records while maintaining compliance, confidentiality, and a well-organized, efficient office environment.

Qualifications

• Associate's or Bachelor's degree in accounting/finance or related field preferred.
• 5+ years of accounting, bookkeeping, office management, or related experience.
• Strong knowledge of AP, AR, and general accounting principles.
• Experience supporting HR and employee benefits administration preferred.
• Proficient in Microsoft Excel and accounting software/ERP systems.
• Excellent organizational, communication, and problem‑solving skills.

Responsibilities

• Oversee full AP cycle: invoice processing, coding, approvals, and vendor payments.
• Manage AR: invoicing, collections, cash application, and reconciliations.
• Prepare bank reconciliations and assist month‑end/year‑end close.
• Monitor cash flow and support budgeting efforts.
• Oversee office operations, vendor relations, and records management.
• Support HR activities: onboarding, records, background checks, and inquiries.
• Assist with benefits administration and open enrollment activities.
• Ensure compliance with policies and accounting procedures.

Skills

Accounts Payable

Accounts Receivable

Bank Reconciliations

Month-End Close

Budgeting

Vendor Management

HR Support

Benefits Administration

Office Administration

Excel

ERP systems

Accounting Software

Education

Associate or Bachelor's in Accounting/Finance

Tools

Microsoft Office

ERP systems

Accounting software

Job description

Vaco by Highspring in Louisville, KY is seeking an Accounting Office Manager to oversee day-to-day accounting operations, office administration, and HR/benefits support, acting as a cornerstone of the administrative team.

You will manage AP/AR cycles, bank reconciliations, month-end close, cash flow monitoring, budgeting assistance, vendor relations, and HR records while maintaining compliance, confidentiality, and a well-organized, efficient office environment.