Office Operations & Bookkeeping Lead

VMS Software, Inc.; Boston (MA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Dental, Medical, and Vision benefits

Life & Disability Coverage

Flexible Spending Account

Unlimited vacation

401(k) plan

Commuter benefits and eligibleexpenses

Job summary

VMS Software, Inc. is seeking an organized Office Manager to be the backbone of our Boston office. You\'ll ensure the day-to-day runs smoothly, from a well-functioning workspace to bookkeeping support for internal teams.

This role focuses on office operations, vendor coordination, and supporting the finance team with invoices and records. The successful candidate has 2–5 years in office management and a sharp eye for detail.

Qualifications

• 2–5 years in office management, administrative support, or a related role.
• Exposure to bookkeeping or accounting support is a plus.
• Experience with accounting systems is a bonus.
• Ability to travel up to 10%

Responsibilities

• Keep the office clean, organized, and running like clockwork day to day.
• Liaise with building management and vendors on maintenance and service needs.
• Manage supplies and equipment so the office never runs short.
• Be the friendly first point of contact for visitors, deliveries, and general office questions.
• Own and continuously improve emergency protocols (fire, medical, evacuation).

Skills

Office management

Administrative support

Organizational skills

Time management

Attention to detail

Communication

Job description

VMS Software, Inc. is seeking an organized Office Manager to be the backbone of our Boston office. You\'ll ensure the day-to-day runs smoothly, from a well-functioning workspace to bookkeeping support for internal teams.

This role focuses on office operations, vendor coordination, and supporting the finance team with invoices and records. The successful candidate has 2–5 years in office management and a sharp eye for detail.