Accounting & Office Operations Lead

Vaco; Louisville (KY); On-site; USD 55,000 - 85,000; Full time

Job summary

The Accounting Office Manager at Vaco by Highspring will oversee day-to-day accounting operations and office administration while supporting HR and employee benefits. You will play a key role on the administrative team to ensure accurate financial records and efficient processes.

The role requires 5+ years in accounting, strong Excel skills, experience with ERP systems, and a high level of organization and discretion. Collaboration with leadership and external accountants is common.

Qualifications

• 5+ years of accounting, bookkeeping, office management, or related experience.
• Strong knowledge of Accounts Payable, Accounts Receivable, and general accounting principles.
• Experience supporting HR and employee benefits administration preferred.
• Proficiency with Microsoft Office Suite, especially Excel.
• Experience with accounting software and ERP systems.
• Excellent organizational, communication, and problem-solving skills.

Responsibilities

• Oversee day-to-day accounting operations and office administration.
• Manage AP, including invoice processing, coding, approvals, and vendor payments.
• Oversee AR functions, including invoicing, collections, cash application, and reconciliation.
• Assist with month-end and year-end closing activities and bank reconciliations.
• Support budgeting and cash flow monitoring, and maintain vendor/customer records.

Skills

Accounting principles

Accounts Payable

Accounts Receivable

HR & benefits administration

Office management

Communication

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Excel

Accounting software

ERP systems

Job description

The Accounting Office Manager at Vaco by Highspring will oversee day-to-day accounting operations and office administration while supporting HR and employee benefits. You will play a key role on the administrative team to ensure accurate financial records and efficient processes.

The role requires 5+ years in accounting, strong Excel skills, experience with ERP systems, and a high level of organization and discretion. Collaboration with leadership and external accountants is common.