Office Operations Manager

Inspire Path Networks; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading emergency preparation firm in San Francisco is seeking an experienced individual for an operations and administrative management role. The ideal candidate will have over 5 years of office administration experience, a detailed understanding of accounting systems, and the ability to manage staff and solve problems effectively. Responsibilities include full-cycle order fulfillment and extensive interactions with clients and vendors. Personal transportation is necessary as the office is not near public transit.

Qualifications

• At least 5 years of experience in general office administration.
• Strong judgment and problem-solving ability.
• Detail-oriented, able to manage multiple projects.

Responsibilities

• Full-cycle order fulfillment including invoicing and purchasing.
• Interaction with clients, vendors, and partner organizations.
• Management of office, production, and warehouse staff.

Skills

Accounting

Problem solving

MS Office

Communication

Relationship building

Education

4-Year college degree

Tools

Peachtree

Sage

QuickBooks

Job description

S afetyMax Corporation is headquartered in San Francisco and helps businesses prepare and respond to emergency situations that can affect their people and property. Think first aid supplies, preparedness kits, AEDs and CPR training. We serve a national clientele and our customers are large businesses.

Job Description

We are seeking a friendly, relationship oriented individual to join our team in an operations and administrative management role. This position reports to our senior operations manager and president.

Ideal candidates have worked in similar roles for small and medium sized businesses and are within easy commute to our (Bayshore Blvd area) San Francisco office.

Responsibilities

Your primary responsibility will be full-cycle order fulfillment; credit, sales orders, invoicing, A/R, purchasing and production. There will be extensive client, vendor and partner interaction and you will need to solve problems on a day to day basis. You will also manage office, production and warehouse staff.

Qualifications

• Accounting. Experience posting complex sales and purchasing transactions like returns, credit memos and special orders.
• Comprehensive and in-depth knowledge of accounting programs like Peachtree, Sage and QuickBooks.
• Extremely detailed oriented with ability to manage multiple projects and priorities.
• Quick learner and be able to work in a fast pace environment.
• You have great judgement and problem solving ability.
• Five (5) years experience in general office administration.
• You have been in a role where you were required to solve problems and make decisions on your own.
• You are friendly, enjoy working with others and feel comfortable talking on the phone!
• Above average skills with MS Office applications.
• 4-Year college degree preferred.
• Excellent verbal and written communications skills.
• Experience building relationships and negotiating with vendors.
• We are not located near transportation therefore personal transportation is required.

Additional Information

Please note that this is not an entry level position. Candidates MUST have at least 5 years of experience within a similar role. For immediate consideration, please apply online.