Office Manager

LHH; San Francisco (CA); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan

Job summary

LHH in San Francisco is seeking an experienced Office Manager to oversee day-to-day office operations and support a collaborative, professional workplace environment. This role partners with leadership, HR, facilities, and vendors to ensure safety, onboarding, events, and a positive employee experience in a fast-paced setting.

The position is onsite five days a week in San Francisco, with contract-to-hire terms and a pay rate of $35-$45/hour.

Qualifications

• 5+ years of progressive Office Manager, Workplace Manager, Facilities Coordinator, or Office Operations experience.
• Experience administering or supporting workplace safety programs, including IIPP, WVPP, and Business Continuity Plans.
• Strong organizational, project management, and multitasking abilities.
• Exceptional attention to detail and follow-through.
• Ability to handle confidential information with discretion and professionalism.
• Excellent written, verbal, and interpersonal communication skills.
• Strong customer service mindset and professional presence.

Responsibilities

• Oversee daily office operations and maintain an organized, efficient, and welcoming workplace.
• Administer workplace safety programs, including IIPP, WVPP, and BCP.
• Monitor safety/compliance requirements and assist with policy updates.
• Coordinate office safety inspections, training, and compliance tracking.
• Manage vendor relationships, onboarding, contract administration, renewals, and invoicing.
• Coordinate employee onboarding and offboarding with HR and IT.
• Provide admin support to senior leaders (calendar, meetings, special projects).
• Maintain office procedures and calendars; train staff to ensure consistency.

Skills

Office management

Vendor management

Safety programs

Event planning

Employee onboarding

Tools

Microsoft Office Suite

Adobe Acrobat

Document management systems

Visitor management platforms

Facilities management systems

Calendar coordination tools

Job description

Office Manager

Location: San Francisco, CA
Schedule: Onsite, Monday-Friday
Employment Type: Contract-to-Hire
Pay Rate: $35-$45/hour

Position Overview

We are seeking an experienced and highly organized Office Manager to oversee day-to-day office operations and support a collaborative, professional workplace environment. This role serves as a key partner to leadership, HR, facilities, and external vendors, ensuring smooth office operations, workplace compliance, employee engagement, onboarding activities, and company events.

The ideal candidate is proactive, detail-oriented, service-driven, and comfortable managing multiple priorities in a fast-paced environment. This position requires strong administrative, operational, and workplace management experience, with particular emphasis on safety programs, vendor management, and employee experience.

Key Responsibilities

Office Operations & Compliance

• Oversee daily office operations and ensure an organized, efficient, and welcoming workplace.
• Administer workplace compliance programs, including:
  • Business Continuity Planning (BCP)
  • Injury and Illness Prevention Program (IIPP)
  • Workplace Violence Prevention Plan (WVPP)
• Monitor workplace safety and compliance requirements and assist with policy updates and implementation.
• Serve as the primary office safety contact and support emergency preparedness initiatives.
• Coordinate office safety inspections, training programs, and compliance tracking.
• Manage vendor relationships, including onboarding, contract administration, renewals, service evaluations, and invoice approvals.
• Assist with corporate credit card administration and expense-related processes.
• Coordinate employee onboarding and offboarding activities in partnership with HR and IT.
• Provide administrative support to senior leaders, including calendar coordination, meeting scheduling, and special projects.
• Maintain office procedures and operational calendars.
• Train and provide guidance to administrative staff to ensure consistent office operations.

Employee Experience & Culture

• Support initiatives that promote employee engagement and a positive workplace culture.
• Coordinate employee recognition programs, celebrations, and milestone acknowledgments.
• Serve as a point of contact for office-related employee needs and requests.
• Foster a professional, responsive, and welcoming work environment.

Event Planning

• Plan and execute internal meetings, employee events, volunteer activities, and company celebrations.
• Manage event logistics, vendor coordination, budgets, timelines, and communications.
• Ensure successful execution of events from planning through post-event follow-up.

Records & Administrative Management

• Maintain organized company records, documentation, and filing systems.
• Track contracts, subscriptions, licenses, and vendor agreements, ensuring timely renewals.
• Support maintenance of internal resources and digital information repositories.
• Ensure records are retained and managed according to company standards and compliance requirements.

Required

• 5+ years of progressive Office Manager, Workplace Manager, Facilities Coordinator, or Office Operations experience.
• Experience administering or supporting workplace safety programs, including IIPP, WVPP, and Business Continuity Plans.
• Strong organizational, project management, and multitasking abilities.
• Exceptional attention to detail and follow-through.
• Ability to handle confidential information with discretion and professionalism.
• Excellent written, verbal, and interpersonal communication skills.
• Strong customer service mindset and professional presence.

Technical Skills

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Adobe Acrobat
• Document management systems
• Visitor management platforms
• Work order and facilities management systems
• Calendar and meeting coordination tools

Physical Requirements

• Ability to work onsite five days per week in San Francisco.
• Ability to sit, stand, walk, and move throughout an office environment.
• Ability to use a computer and office equipment for extended periods.
• Ability to lift and move up to 25 pounds as needed.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.