Office Operations Leader: Two Locations

Master Search Solutions; New Jersey; On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Health benefits

Paid time off and holidays

Performance bonus program

Job summary

Master Search Solutions seeks an Office Administrator to run daily operations across two Northern NJ locations, co-managing with Office Managing Partners. You’ll oversee administration, personnel, facilities, tech coordination, budgeting, and client-service quality.

Responsibilities include recruiting non-attorney staff, onboarding, training, evaluating performance, and ensuring policy adherence while coordinating with HR and leadership.

Qualifications

• 5+ years in office administration or operations management.
• 3+ years leading teams across multiple sites.
• Bachelor's degree in business administration or related field; CLM a plus.
• Strong Microsoft Office skills, especially Excel; IT setup experience.
• Salesforce/CRM proficiency required.
• Availability to work outside normal business hours when needed.

Responsibilities

• Oversee day-to-day operations, personnel management, facilities, and IT coordination.
• Manage timekeeping, payroll, and benefits in coordination with HR.
• Lead multi-office scheduling, coverage, and workflow across locations.
• Ensure client-service quality and adherence to firm standards.
• Track KPIs and report results to firm leadership; coordinate budgeting and vendor management.

Skills

Leadership

Team management

Communication

HR coordination

Process improvement

Education

Bachelor's degree in business administration or related field

Tools

Salesforce

Microsoft Excel

CRM systems

Job description

Master Search Solutions seeks an Office Administrator to run daily operations across two Northern NJ locations, co-managing with Office Managing Partners. You’ll oversee administration, personnel, facilities, tech coordination, budgeting, and client-service quality.

Responsibilities include recruiting non-attorney staff, onboarding, training, evaluating performance, and ensuring policy adherence while coordinating with HR and leadership.