Multi-Site Office Leader & Operations Manager

Friedman Williams; Parsippany-Troy Hills (NJ); On-site; USD 60,000 - 90,000; Full time

Job summary

Friedman Williams is seeking an experienced Office Administrator to run day-to-day operations across Parsippany and Hackensack, NJ. You will supervise non-attorney staff, coordinate recruiting and onboarding, and partner with Office Managing Partners on people, facilities, technology, and client service.

You will manage timekeeping, payroll, scheduling, and HR processes while ensuring consistent operations, safety, and compliance across both locations.

Qualifications

• 5+ years in office administration or operations management.
• 3+ years leading teams, multi-site experience.
• Bachelor’s degree in business administration preferred; CLM a plus.
• Strong CRM and MS Office proficiency; ability to coordinate IT and facilities.

Responsibilities

• Lead and coordinate Office Service & Consultation Team across two NJ offices.
• Recruit, onboard, train, and evaluate non-attorney staff.
• Manage timekeeping, payroll, scheduling, and PTO coverage.
• Oversee facilities, vendor relationships, IT coordination, and data security.

Skills

Team leadership

People management

Communication

Recruiting

Operations management

Budget management

Facilities management

AI tools (Claude)

Education

Bachelor’s degree in business administration

Certified Legal Manager (CLM) a plus

Tools

Salesforce/CRM

Microsoft Office

IT coordination

Job description

Friedman Williams is seeking an experienced Office Administrator to run day-to-day operations across Parsippany and Hackensack, NJ. You will supervise non-attorney staff, coordinate recruiting and onboarding, and partner with Office Managing Partners on people, facilities, technology, and client service.

You will manage timekeeping, payroll, scheduling, and HR processes while ensuring consistent operations, safety, and compliance across both locations.