Operations Manager

Green Key Resources; New Jersey; On-site; USD 110,000 - 130,000; Full time

Job summary

Green Key Resources represents a law firm in Morris County, NJ seeking an Operations Manager to join their team. You will oversee daily operations across multiple locations, supervise non-attorney staff, and partner with leadership to maintain high service levels and efficiency.

The ideal candidate has 5+ years of hands-on operations and office administration experience within a law firm, including management; fully onsite Monday–Friday, 8:30 to 5. Salary range 110–130K base.

Qualifications

• Bachelor’s degree in Business Administration or related field; CLM preferred.
• Minimum of 5 years in office administration or operations management with team leadership.
• Proficiency in Microsoft Office Suite, especially Excel; Salesforce CRM familiarity.
• Experience with AI tools for operational efficiency and data analysis is highly desirable.
• Strong organizational, analytical, and problem‑solving skills with a focus on operational excellence.
• Ability to manage multi‑site operations and adapt to dynamic business needs.
• Excellent communication skills, both written and verbal, with a focus on team collaboration.
• Commitment to maintaining confidentiality and adhering to ethical standards.

Responsibilities

• Oversee daily operations and personnel management across offices.
• Coordinate office activities and support leadership in operational excellence.
• Maintain facilities, technology coordination, and workflow efficiency across locations.
• Lead recruitment, onboarding, and training for non-attorney staff.
• Monitor performance metrics and provide actionable insights to leadership.
• Ensure compliance with policies, confidentiality, and legal regulations.
• Promote positive office culture and collaboration.
• Manage multi-site operations and resource allocation.
• Oversee facilities maintenance, security, and vendor coordination.
• Implement technology solutions to improve efficiency and data security.

Skills

Operations management

Office administration

Team leadership

Analytical skills

Communication

Organizational skills

Education

Bachelor's degree in Business Administration

Certified Legal Manager (CLM) preferred

Tools

Microsoft Office (Excel)

Salesforce CRM

AI tools for operations

Job description

Law firm based in Morris County, NJ seeks an Operations Manager to join their firm. The ideal candidate will have 5+ years of hands-on operations and office administration experience within a law firm, including management experience.

Fully onsite Monday - Friday

Salary range: 110-130K base

Hours: 8:30-5

Responsibilities

• The Office Administrator oversees daily operations and personnel management for the client’s offices, ensuring seamless functionality and adherence to organizational standards.
• This role involves managing non-attorney staff, coordinating office activities, and supporting the client’s leadership team in operational excellence.
• Responsible for maintaining office facilities, technology coordination, and ensuring efficient workflows across multiple locations.
• Collaborates closely with managing partners to uphold service quality and operational standards.
• Leads recruitment, onboarding, and training initiatives for non-attorney roles, fostering team growth and productivity.
• Monitors and analyzes office performance metrics, providing actionable insights to leadership.
• Ensures compliance with organizational policies, confidentiality standards, and legal regulations.
• Promotes a positive office culture, emphasizing collaboration, transparency, and professional growth.
• Supervise non-attorney staff, conducting regular performance evaluations and providing constructive feedback.
• Coordinate office operations, ensuring efficient workflows and resource allocation across multiple locations.
• Oversee facilities management, including maintenance, security, and vendor coordination.
• Ensure compliance with organizational policies, confidentiality standards, and legal regulations.
• Implement technology solutions to improve operational efficiency and data security.
• Promote a positive and collaborative office culture, fostering team engagement and morale.

Requirements

• Bachelor’s degree in Business Administration or related field; Certified Legal Manager (CLM) preferred.
• Minimum of 5 years of experience in office administration or operations management, including team leadership.
• Proficiency in Microsoft Office Suite, especially Excel, and familiarity with Salesforce CRM.
• Experience with AI tools for operational efficiency and data analysis is highly desirable.
• Strong organizational, analytical, and problem‑solving skills with a focus on operational excellence.
• Ability to manage multi‑site operations and adapt to dynamic business needs.
• Excellent communication skills, both written and verbal, with a focus on team collaboration.
• Commitment to maintaining confidentiality and adhering to ethical standards.