Office Operations & Facilities Manager

Decagon; San Francisco (CA); On-site; USD 95,000 - 120,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

Life Insurance and Disability Benefits

Retirement Plan (e.g., 401K, pension)

Parental Leave

Fertility and family building benefits

Monthly wellness/stipend

Daily lunches and snacks in the office

Take what you need vacation policy

Job summary

Decagon is seeking an Office Manager to join our Workplace Services team in San Francisco. You will be the backbone of office operations, greeting guests, keeping conference spaces organized, managing supplies, coordinating meals, and supporting events to ensure a productive, welcoming environment.

You will partner with teams to onboard new hires, manage building interactions, and drive small but meaningful process improvements that keep the office running smoothly.

Qualifications

• 1–3 years in office management or administrative role.
• Strong written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Customer service mindset.
• Proactive in improving office processes.
• Reliable to keep operations running smoothly.

Responsibilities

• Provide a warm and professional welcome to guests, ensuring they have a great experience.
• Keep conference rooms well-maintained, manage meeting schedules, and ensure all necessary equipment is ready to use.
• Oversee office, kitchen, and shared workspace upkeep, ensuring supplies are stocked and areas remain organized.
• Manage meal deliveries, including coordinating lunch and dinner orders, as well as setup and cleanup.
• Support internal events and special occasions, handling logistics to ensure smooth execution.
• Coordinate office maintenance, repairs, and serve as the main contact for building management.
• Monitor and maintain office supply levels to ensure the team has everything they need.
• Assist with onboarding by preparing workstations, welcoming new hires, and ensuring their workspace is ready from day one.
• Take ownership of special projects as assigned to improve office operations and efficiency.

Job description

Decagon is seeking an Office Manager to join our Workplace Services team in San Francisco. You will be the backbone of office operations, greeting guests, keeping conference spaces organized, managing supplies, coordinating meals, and supporting events to ensure a productive, welcoming environment.

You will partner with teams to onboard new hires, manage building interactions, and drive small but meaningful process improvements that keep the office running smoothly.