Office Manager, Workplace Services

Decagon; San Francisco (CA); On-site; USD 95,000 - 120,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

Life Insurance and Disability Benefits

Retirement Plan (e.g., 401K, pension)

Parental Leave

Fertility and family building benefits

Monthly wellness/stipend

Daily lunches and snacks in the office

Take what you need vacation policy

Job summary

Decagon is seeking an Office Manager to join our Workplace Services team in San Francisco. You will be the backbone of office operations, greeting guests, keeping conference spaces organized, managing supplies, coordinating meals, and supporting events to ensure a productive, welcoming environment.

You will partner with teams to onboard new hires, manage building interactions, and drive small but meaningful process improvements that keep the office running smoothly.

Qualifications

• 1–3 years in office management or administrative role.
• Strong written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Customer service mindset.
• Proactive in improving office processes.
• Reliable to keep operations running smoothly.

Responsibilities

• Provide a warm and professional welcome to guests, ensuring they have a great experience.
• Keep conference rooms well-maintained, manage meeting schedules, and ensure all necessary equipment is ready to use.
• Oversee office, kitchen, and shared workspace upkeep, ensuring supplies are stocked and areas remain organized.
• Manage meal deliveries, including coordinating lunch and dinner orders, as well as setup and cleanup.
• Support internal events and special occasions, handling logistics to ensure smooth execution.
• Coordinate office maintenance, repairs, and serve as the main contact for building management.
• Monitor and maintain office supply levels to ensure the team has everything they need.
• Assist with onboarding by preparing workstations, welcoming new hires, and ensuring their workspace is ready from day one.
• Take ownership of special projects as assigned to improve office operations and efficiency.

Job description

About DecagonDecagon is the leading conversational AI platform empowering every brand to deliver concierge customer experiences. Our technology enables industry-defining enterprises like Avis Budget Group, Block’s Cash App and Square, Chime, Oura Health, and Hunter Douglas to deploy AI agents that power personalized, deeply satisfying interactions across voice, chat, email, SMS, and every other channel. We’re building a future where customer experiences are being redefined from support tickets and hold music to faster resolutions, richer conversations, and deeper relationships. We’re proud to be backed by world-class investors who share that vision, including a16z, Accel, Bain Capital Ventures, Coatue, and Index Ventures, along with many others. We’re an in-office company, driven by a shared commitment to excellence and velocity. Our values — Just Get It Done, Invent What Customers Want, Winner’s Mindset, and The Polymath Principle — shape how we work and grow as a team.

About the Role

As an Office Manager on our Workplace Services team, you will be the backbone of our office operations, ensuring that everything runs smoothly and efficiently. You'll create a welcoming and organized environment, supporting both employees and visitors while handling a variety of administrative and operational tasks. Your role will be integral in maintaining a positive workplace culture and keeping our office space optimized for productivity.

In this role, you will

• Provide a warm and professional welcome to guests, ensuring they have a great experience
• Keep conference rooms well-maintained, manage meeting schedules, and ensure all necessary equipment is ready to use
• Oversee office, kitchen, and shared workspace upkeep, ensuring supplies are stocked and areas remain organized
• Manage meal deliveries, including coordinating lunch and dinner orders, as well as setup and cleanup
• Support internal events and special occasions, handling logistics to ensure smooth execution
• Coordinate office maintenance, repairs, and serve as the main contact for building management
• Monitor and maintain office supply levels to ensure the team has everything they need
• Assist with onboarding by preparing workstations, welcoming new hires, and ensuring their workspace is ready from day one
• Take ownership of special projects as assigned to improve office operations and efficiency

Your background looks something like this

• 1–3 years of experience in an office management, administrative, or operational support role
• Strong written and verbal communication skills, with the ability to interact professionally across all levels of the organization
• Experience managing multiple priorities in a fast-paced environment while maintaining attention to detail
• A strong customer service approach and mentality
• A knack for spotting inefficiencies and taking initiative to improve processes
• A track record of being the go-to person who keeps things running behind the scenes

Compensation

$95,000 - $120,000 + Equity

Benefits

• Medical, Dental, and Vision benefits for you and your family
• Life Insurance and Disability Benefits
• Retirement Plan (e.g., 401K, pension)
• Parental Leave
• Fertility and family building benefits through Carrot
• Monthly stipend to support your wellness, lifestyle, and work-life balance
• Daily lunches and snacks in the office to keep you at your best
• Take what you need vacation policy (subject to local requirements; UK employees receive 25 days of statutory leave)

These benefits are described in more detail in Decagon’s policies, may vary by location, and can change at any time according to applicable compensation and benefits plans.