Part-Time Office & Operations Lead — San Francisco

Voiceflow; San Francisco (CA); On-site; USD 34,000 - 48,000; Part time

Job summary

Constellation is seeking an Office & Operations Manager to keep our San Francisco workspace running smoothly. This part-time role emphasizes hands-on office care, inventory and supplies, and close coordination with building management and service vendors.

You will handle cleanliness, procurement, furniture logistics, waste programs, and basic AP tasks, all within a flexible 15–20 hour weekly schedule in person in Mission District.

Qualifications

• Prior experience in office management, hospitality, or administrative operations (early-stage startup experience is a major plus).
• A "no task is too small" attitude and a proactive, self-starting work ethic.
• Extremely organized with strong vendor management and negotiation skills.

Responsibilities

• Office Environment & Cleanliness: Ensure the office remains highly organized, clean, and welcoming. Manage standard daily tidying and coordinate with our weekly deep-cleaning vendor.
• Supplies & Snack Procurement: Manage ordering of supplies for team members. Keep the kitchen fully stocked with groceries, drinks, and snacks. Monitor and order office and equipment.
• Furniture & Asset Logistics: Coordinate the ordering, delivery, assembly, and layout of office furniture, standing desks, and specialized ergonomic equipment as the team grows.
• Commercial Waste & Logistics (Immediate Priority): Take immediate ownership of our large-volume waste and cardboard recycling. Phase out ad-hoc gig-worker fixes and establish a robust, scheduled commercial waste solution with Recology SF or building management.
• Vendor & Facility Management: Act as the main point of contact for building management, HVAC maintenance, ISPs, and utility providers.
• Financial Admin: Assist with processing office-related invoices and rent payments through our AP tools.

Job description

Constellation is seeking an Office & Operations Manager to keep our San Francisco workspace running smoothly. This part-time role emphasizes hands-on office care, inventory and supplies, and close coordination with building management and service vendors.

You will handle cleanliness, procurement, furniture logistics, waste programs, and basic AP tasks, all within a flexible 15–20 hour weekly schedule in person in Mission District.