SF Office Experience & Operations Lead

StartX Med; San Francisco (CA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Unlimited PTO

Medical/Dental/Vision

Life Insurance

Disability Benefits

401k with Coframe match

Meals in-office

Gym membership

Job summary

Coframe is seeking a Workplace Experience Coordinator to own daily office readiness in our San Francisco HQ. You will manage space, supplies, onboarding, and events, ensuring a welcoming, efficient environment for a fast-growing team.

Ideal candidates are highly organized, communicative, and proactive, with experience in office operations and facilities coordination. This role is on-site five days a week with potential for scalable processes across teams.

Qualifications

• Exceptional organization and attention to detail across multiple priorities.
• Proactive and resourceful in solving time-sensitive problems.
• Clear, professional communication with employees, executives, vendors and visitors.
• Comfort working independently and creating structure in a fast-moving environment.
• Proficiency with Google Workspace, Slack, spreadsheets, calendars, and modern workplace tools.
• Sound judgment handling sensitive information.
• Experience in office management or facilities coordination.
• Desire to create a welcoming, supportive workplace.
• Ability to work onsite in San Francisco daily and coordinate equipment moves.
• Startup experience a plus, not required.

Responsibilities

• Own daily readiness and organization of the San Francisco office, including workspaces and shared areas.
• Manage office inventory and purchasing of supplies, furniture, computers and monitors.
• Coordinate mail, packages, maintenance, cleaning, access, and facilities requests.
• Serve as primary contact for property management, contractors, vendors, and service providers.
• Manage workspace planning, desk assignments, moves, and new-hire setup including onboarding materials.
• Coordinate onboarding/offboarding with People, leadership, and hiring teams.
• Maintain accurate inventory and asset records.
• Create a welcoming experience for employees and visitors.
• Support team lunches, events, travel, and site visits.
• Assist leadership with scheduling, research, and projects.
• Build lightweight systems and checklists to improve recurring tasks.
• Identify workplace needs and own operational issues as they arise.

Skills

Organization

Proactivity

Communication

Independence

Technical aptitude

Google Workspace

Slack

Spreadsheets

Calendars

Vendor management

Tools

Google Workspace

Slack

Spreadsheets

Job description

Coframe is seeking a Workplace Experience Coordinator to own daily office readiness in our San Francisco HQ. You will manage space, supplies, onboarding, and events, ensuring a welcoming, efficient environment for a fast-growing team.

Ideal candidates are highly organized, communicative, and proactive, with experience in office operations and facilities coordination. This role is on-site five days a week with potential for scalable processes across teams.