Office Operations & Facilities Lead

Hoefer Welker; Jacksonville (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Hoefer Welker is seeking an Office Manager to oversee daily operations in a fast-paced, professional environment. The role requires strong interpersonal skills, confidentiality, and the ability to work cross-functionally with IT, HR, and Finance to support office needs.

The successful candidate will manage facilities, coordinate meetings and events, handle vendor relations, and maintain office systems, reporting to the leadership team while ensuring a collaborative, efficient workplace.

Qualifications

• High school diploma or equivalent with some college or technical training.
• Experience in an architectural office and related administrative support is desirable.
• Excellent knowledge of Adobe Photoshop, InDesign and Microsoft PowerPoint preferred.
• General computer and Microsoft Office knowledge required.

Responsibilities

• Manage day-to-day office operations and general office needs including tidiness.
• Coordinate with building management, vendors and service providers.
• Oversee filing systems and archiving processes.
• Coordinate meetings, including scheduling and logistics, and set up conference rooms.
• Support HR onboarding, interviews, and new hire orientation logistics.
• Provide month-end support with accounting processes.

Skills

Interpersonal skills

Collaboration

Professionalism

Strong computer skills

Attention to detail

Self-motivated

Time management

Communication

Adaptability

Education

Associate Degree

Tools

Adobe Photoshop

InDesign

Microsoft PowerPoint

Job description

Hoefer Welker is seeking an Office Manager to oversee daily operations in a fast-paced, professional environment. The role requires strong interpersonal skills, confidentiality, and the ability to work cross-functionally with IT, HR, and Finance to support office needs.

The successful candidate will manage facilities, coordinate meetings and events, handle vendor relations, and maintain office systems, reporting to the leadership team while ensuring a collaborative, efficient workplace.