Architecture Studio Office & Operations Lead

Hoefer Wysocki Architecture

Jacksonville (FL)

On-site

USD 42,000 - 56,000

Full time

9 days ago

Application generator

An application made for this job — a tailored resume and cover letter that speak straight to the posting.

Get past ATS filters

Job summary

Hoefer Wysocki Architecture in Jacksonville, FL seeks an experienced Office Manager to coordinate daily operations in a fast-paced, team-oriented setting. You will handle facilities, vendor relations, meeting logistics, and HR onboarding tasks while maintaining confidentiality and accuracy.

The ideal candidate has an associate degree or equivalent, familiarity with Adobe Photoshop, InDesign, MS PowerPoint, and office software, plus a proactive, detail-driven mindset and strong interpersonal

Qualifications

High School Diploma or equivalent and some college or technical training required.
Experience in an architecture office and related administrative support is desirable, but not essential.
Excellent knowledge of Adobe Photoshop, InDesign, and Microsoft PowerPoint preferred.
Standard office policies, procedures and standards required.
General computer and Microsoft Office knowledge required.
Knowledge of Deltek Vantagepoint, AIA contract software, and Newforma software preferred.

Responsibilities

Manage day-to-day office operations and general office needs including tidiness and kitchen/common areas.
Coordinate with building management, maintenance/cleaning, and vendors to ensure facilities function properly.
Oversee office space planning, seating chart adjustments, and equipment functionality.
Serve as primary liaison for office administrative matters and handle inquiries.
Coordinate meetings, schedule logistics, set up conference rooms, and arrange catering.
Assist HR with onboarding, interviews, and office tours for candidates.