Construction Office Operations Lead

Henkels & McCoy; Hillsboro (OR); On-site; USD 69,000 - 103,000; Full time

Benefits offered by this job

401(k)

Employee Stock Purchase Plan

Health, Dental, Vision Insurance

Voluntary Life Insurance

Voluntary Short-Term Disability

Voluntary Long-Term Disability

Paid time off

Job summary

Henkels & McCoy West, LLC. in Hillsboro, OR is seeking an Office Manager to oversee daily office operations, support the operations teams, and maintain a safe, organized work environment.

The role will supervise administrative staff, assist with project and financial processes, payroll reporting, billing, and compliance while coordinating with safety, HR, and field personnel. Candidates should have 3+ years of office management experience and a high school diploma; associate degree preferred.

Qualifications

• 3+ years of office management, administrative, or operations support experience.
• Experience supporting project-based or construction environments preferred.
• Experience supervising staff or coordinating team activities preferred.
• Strong knowledge of Microsoft Office and business systems.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Oversee day-to-day office operations and administrative activities, ensuring efficiency and accuracy.
• Serve as the primary point of contact for office and facility matters for the NW Power Team.
• Coordinate office maintenance, workspace readiness, supplies, equipment, and vendor access as needed.
• Partner with Safety and Operations teams to support compliance with policies and standards.
• Manage purchasing, including purchase orders, invoices, and expense tracking.
• Support project operations including job setup, billing, documentation, and closeout processes.
• Coordinate payroll reporting, time tracking, and HR-related administrative updates.
• Manage accounts receivable tracking, billing status, and collections support.
• Support adherence to office safety procedures and workplace expectations.
• Develop and improve office processes to enhance efficiency.
• Coordinate communication between employees, visitors, field personnel, leadership, and support functions.

Skills

Microsoft Office

Business systems

Multitasking

Confidential information handling

Education

High school diploma

Associate’s degree preferred

Job description

Henkels & McCoy West, LLC. in Hillsboro, OR is seeking an Office Manager to oversee daily office operations, support the operations teams, and maintain a safe, organized work environment.

The role will supervise administrative staff, assist with project and financial processes, payroll reporting, billing, and compliance while coordinating with safety, HR, and field personnel. Candidates should have 3+ years of office management experience and a high school diploma; associate degree preferred.