Office Operations Lead & Facilities Coordinator

TAG MedStaffing; Latham (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

TAG MedStaffing seeks an organized and proactive Office Manager to oversee daily operations in a fast-paced corporate office. You will be the primary point of contact for employees, visitors, vendors, and onsite needs, coordinating with Facilities, IT, HR, and other internal teams.

You will manage office supplies, meeting rooms, onboarding and offboarding support, and event logistics, while reinforcing workplace policies, safety procedures, and CRM documentation to improve processes and customer

Qualifications

• High school diploma or equivalent.
• 2+ years in a corporate admin or office operations role.
• Experience coordinating meetings and events of varying sizes.
• Strong customer service and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to communicate professionally with employees, customers, vendors, and executives.
• Ability to handle confidential information with discretion.
• Proactive and independent approach to problem-solving.

Responsibilities

• Oversee daily onsite office operations and maintain a professional, organized workplace.
• Serve as the primary point of contact for employees, visitors, vendors, and office-related needs.
• Manage office supplies, inventory, workspaces, meeting rooms, and common areas.
• Coordinate with Facilities, IT, HR, Security, and other internal teams.
• Coordinate meeting and event logistics, including room setup, catering, and audiovisual needs.
• Support onsite onboarding, including office tours, workstation setup, equipment, supplies, and badges.
• Coordinate offboarding logistics with HR, IT, Security, and Facilities.
• Communicate and reinforce workplace policies, safety procedures, and office standards.
• Coordinate emergency preparedness and workplace safety initiatives.
• Manage office communications and employee Teams channels.
• Address escalated customer or employee concerns and ensure appropriate follow-up.
• Document customer interactions and resolutions within the CRM.
• Gather feedback and identify opportunities to improve office processes and customer experience.
• Support visitor schedules, meetings, lunches, and onsite events.

Skills

Office operations

Customer service

Communication

Organization

Problem solving

Multitasking

Confidentiality

Proactive

Education

High school diploma

Job description

TAG MedStaffing seeks an organized and proactive Office Manager to oversee daily operations in a fast-paced corporate office. You will be the primary point of contact for employees, visitors, vendors, and onsite needs, coordinating with Facilities, IT, HR, and other internal teams.

You will manage office supplies, meeting rooms, onboarding and offboarding support, and event logistics, while reinforcing workplace policies, safety procedures, and CRM documentation to improve processes and customer