Office Operations Coordinator

Talentify; California (MO); On-site; USD 35,000 - 52,000; Full time

Job summary

Talentify is seeking an Administrative Assistant to support business owners, management, and staff in a fast-paced office environment. The role involves processing invoices, collecting payments, answering phones, and coordinating with customers and suppliers using Outlook, Excel, and other software.

The ideal candidate will have strong written and verbal communication skills, good time management, and the ability to handle confidential information.

Qualifications

• High school diploma/GED required.
• Previous administrative assistant experience preferred but not required.
• Experience and skill with Microsoft Office application (Word, Outlook, PowerPoint, and Excel) required.

Responsibilities

• Prepares correspondence, memoranda, reports, etc.
• May initiates routine and non-routine correspondence
• May book travel and reconcile expense reports
• Answers telephone calls, greets visitors, and resolves routine and complex inquiries
• May schedule appointments & meetings
• May enter in new job into ServiceMaster CRM, captures relevant customer and job information
• May utilize the assistance of one or more support staff members on a reporting or project basis
• Operates a personal computer and appropriate software packages or its equivalent
• May follow up with customer on work performed
• May call customers to collect payments
• May assist other departments within the company
• Understands ServiceMaster operating systems and the services we offer

Skills

Microsoft Office

Outlook

Excel

Verbal communication

Written communication

Time management

Adaptability

Confidential information handling

Education

High School Diploma

Tools

CRM software

Job description

Talentify is seeking an Administrative Assistant to support business owners, management, and staff in a fast-paced office environment. The role involves processing invoices, collecting payments, answering phones, and coordinating with customers and suppliers using Outlook, Excel, and other software.

The ideal candidate will have strong written and verbal communication skills, good time management, and the ability to handle confidential information.