Office Operations & Data Entry Specialist

Alarm Systems; Quincy (IL); On-site; USD 34,000 - 48,000; Full time

Job summary

Alarm Systems in Quincy, IL is seeking an Office Administrative Assistant to join our team and help keep daily operations running smoothly. You will handle data entry, purchasing, shipping, invoicing, and general office tasks, with a focus on accuracy and organization.

This role offers hands-on training, friendly team, and opportunities to grow within a small, supportive company based in Quincy, Illinois. No college degree required; you’ll learn practical office skills and develop a reliable,

Qualifications

• At least 1 year of relevant work experience.
• Basic computer skills including Excel, Word, and efficient typing.
• Detail-oriented and able to follow instructions accurately.
• Organized, dependable, and able to juggle multiple tasks.
• Positive attitude and eagerness to learn.
• Clean background check required.
• Basic accounting knowledge or QuickBooks experience.

Responsibilities

• Accurate Data Entry: Enter part numbers, inventory updates, and other records with attention to detail.
• Accounts Receivable Management: Assist with collections, customer billing and payment processing.
• Invoicing & Billing Assistance: Support accounts payable/receivable with invoice entry and follow-ups.
• General Office Support: Filing, organizing documents, answering phones, maintaining office supplies.
• Cross-Department Collaboration: Work with inventory, service, and sales to keep workflows efficient.

Skills

Data entry

Excel

Word

Typing

Attention to detail

Organization

Tools

QuickBooks

Job description

Alarm Systems in Quincy, IL is seeking an Office Administrative Assistant to join our team and help keep daily operations running smoothly. You will handle data entry, purchasing, shipping, invoicing, and general office tasks, with a focus on accuracy and organization.

This role offers hands-on training, friendly team, and opportunities to grow within a small, supportive company based in Quincy, Illinois. No college degree required; you’ll learn practical office skills and develop a reliable,