Office Operations & Culture Lead

CI Financial

Morristown (NJ)

On-site

USD 37,000 - 44,000

Full time

14 days+

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Benefits offered by this job

401(k) Plan with Employer Matching

Multiple Medical Plan options

Dental, Vision & Life insurance

AD&D Insurance

Short-term & Long-term Disability

Paid Maternity & Parental Leave

FSAs (Healthcare, Dependent Care)

Commuter & Transit FSA

Perkspot Corporate Discount

Training Reimbursement

Professional Designations

Volunteer days

Job summary

Corient is seeking an Office Operations professional to streamline daily facilities, reception, onboarding and event coordination. You will manage space, inventory, vendor relations, and safety programs while ensuring exceptional visitor experiences and smooth internal communications.

The role requires on-site presence five days a week, strong organizational skills, and proficiency with Microsoft Office and AV/IT basics.

Qualifications

High school diploma or equivalent (required); associate or bachelor’s degree preferred.
Ability to work on-site in the office five (5) days per week.
Proven experience in office management, hospitality, or administrative roles.
Strong organizational, communication, and multitasking skills.
Proficiency in Microsoft Office Suite and visitor management systems.
Ability to handle AV setup and basic IT troubleshooting.
Professional appearance and attention to detail.

Responsibilities

Conduct daily walkthroughs to ensure the space is clean, safe, and fully operational.
Manage and track inventory of office supplies, pantry items, and decorative elements.
Maintain workspace assignments and seating charts; create and update nameplates.
Coordinate with building management and vendors for maintenance, repairs, and service needs.
Monitor SLAs, KPIs and contractual agreements of external partners; evaluate alternatives as needed.
Schedule freight elevator for moves, deliveries, and project work.
Greet and assist visitors and create a positive first impression.
Provide hospitality services (water, coffee) and assist with coats and luggage.
Respond to and direct calls and emails professionally.
Maintain visitor management systems and issue badges.
Assist HR with onboarding by coordinating building access, office orientation, and workstation setup.
Manage the Workplace Request Log and respond promptly to inquiries.
Oversee mail, deliveries, and shipping services.
Support office events and engagement activities, including room bookings and logistics.
Ensure deliveries/events comply with building insurance and reservation requirements.
Help maintain an environment that reflects company values and enhances employee experience.
Monitor adherence to building access protocols and visitor management.
Support emergency procedures, drills, and safety programs.
Check fire extinguishers, exit signs, AEDs, and ensure exits remain clear.
Manage vendor relationships, including cleaning and maintenance services.
Process COIs for vendors and contractors.
Maintain office equipment (printers, copiers, AV systems) and coordinate IT troubleshooting.
Track office expenses, supply purchases, and vendor invoices.
Provide updates on occupancy, space needs, and operational issues.
Assist with onsite moves, relocations, and space updates.
Support business continuity during weather events or disruptions.