Office Operations & Hospitality Lead

Corient; Morristown (NJ); On-site; USD 37,195 - 44,083; Full time

Benefits offered by this job

401(k) Plan with Employer Matching

Multiple Medical Plan options

Dental, Vision & Life Insurance

Paid Maternity & Parental Leave

Training Reimbursement

Paid Professional Designations

Volunteer days

Job summary

Corient is seeking an on-site Office Operations professional in Morristown, NJ to support facilities, reception, onboarding, vendor relations, and safety programs. The role requires coordinating space, access, mail, deliveries and events while upholding company standards.

The ideal candidate brings strong organizational skills, on-site availability five days a week, and experience in office management or administrative roles, with proficiency in MS Office and visitor systems.

Qualifications

• High school diploma or equivalent (required); associate or bachelor’s degree preferred.
• Ability to work on-site in the office five days per week.
• Proven experience in office management, hospitality, or administrative roles.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite and visitor management systems.
• Ability to handle AV setup and basic IT troubleshooting.
• Professional appearance and attention to detail.

Responsibilities

• Conduct daily walkthroughs to ensure the space is clean, safe, and fully operational.
• Manage inventory of office supplies, pantry items, and decorative elements.
• Maintain workspace assignments and seating charts; create and update nameplates.
• Coordinate with building management and vendors for maintenance, repairs, and service needs.
• Monitor SLAs, KPIs and contractual agreements of external partners; evaluate alternatives where required.
• Schedule freight elevator for moves, deliveries, and project work.
• Greet and assist visitors, answer inquiries, and create a positive first impression.
• Provide hospitality services (water, coffee) and assist with coats and luggage.
• Respond to and direct incoming calls and emails professionally.
• Maintain visitor management systems and issue badges in compliance with security protocols.
• Assist HR with onboarding by coordinating building access, office orientation, and workstation setup.
• Manage the Workplace Request Log and respond promptly to inquiries.
• Oversee mail, deliveries, and shipping services.
• Support office events and engagement activities, including booking rooms and managing logistics.
• Ensure deliveries and events comply with building insurance and reservation requirements.
• Help maintain an environment that reflects company values and enhances employee experience.
• Monitor adherence to building access protocols and visitor management.
• Support emergency procedures, drills, and safety programs.
• Check fire extinguishers, exit signs, AEDs, and ensure exits remain clear.
• Manage vendor relationships, including cleaning and maintenance services.
• Process Certificates of Insurance (COIs) for vendors and contractors.
• Maintain office equipment (printers, copiers, AV systems) and coordinate IT troubleshooting.
• Track office expenses, supply purchases, and vendor invoices.
• Provide updates on occupancy, space needs, and operational issues.
• Assist with onsite moves, relocations, and space updates.
• Support business continuity during weather events or operational disruptions.

Skills

Office management

Hospitality

Administrative skills

Multitasking

Communication

MS Office

Visitor management systems

AV setup

IT troubleshooting

Attention to detail

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Office Suite

AV equipment

Security/Visitor systems

Job description

Corient is seeking an on-site Office Operations professional in Morristown, NJ to support facilities, reception, onboarding, vendor relations, and safety programs. The role requires coordinating space, access, mail, deliveries and events while upholding company standards.

The ideal candidate brings strong organizational skills, on-site availability five days a week, and experience in office management or administrative roles, with proficiency in MS Office and visitor systems.