Office Manager

Volvo Limited; Asheville (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) Plan

Paid Time Off

Paid Training

Employee vehicle purchase plans

Job summary

Fields Auto Group in Asheville, NC is seeking an experienced office leader to manage staff and oversee the accounting function in a dealership environment. You will handle the general ledger, monthly reports, payroll processes, and regulatory reporting while driving process improvements and staff development.

The role emphasizes accuracy, confidentiality, and collaboration with vendors and team members to maintain financial integrity and support business growth.

Qualifications

• Experience in Car Dealership environment is required.
• Strong communication and interpersonal skills with customers and staff.
• Highly organized and detail oriented in a fast-paced office.
• Experience with accounting software, CDK preferred, and general ledger duties.

Responsibilities

• Manage and oversee office staff, including hiring, coaching and counseling.
• Oversee accounting function and related information.
• Responsible for all aspects of general ledger and monthly reports.
• Understand payroll processes and related tax systems.
• Organize and update financial records and perform monthly reconciliations.
• Prepare documentation for external auditors and ensure regulatory compliance.
• Support vendor management and ensure accurate reporting.

Skills

Car dealership experience

Excellent communication

Excellent interpersonal skills

Highly organized

Detail oriented

Encouraging process development

Tools

CDK

Accounting software

Job description

Fields Auto Group is seeking high integrity, positive minded, energetic team members to join our dynamic dealership environment! Please join us in our efforts to provide premium customer service experience and create life-long relationships with our customers and fellow team members.

As a family owned and operated business, our culture is defined by our shared beliefs in the importance of safety, integrity, courtesy, presentation, and efficiency. We strive to ensure a supportive and collaborative environment where team members are encouraged to grow and elevate their careers through promotion within the organization. https://fieldsautogroup.hireology.careers/

What We Offer

Medical, Dental, Vision, Short- and Long-Term Disability, Paid Basic Life Insurance, 401(k) Plan, Personal Time Off, Paid Training, Employee vehicle purchase plans, Health and wellness, Saturday Lunches, Discounts on products and services

Responsibilities

• Manage and oversee office staff, including hiring, coaching, counseling, disciplining, terminating, etc.
• Oversight of accounting function and related information
• Responsible for all aspects of general ledger
• Prepare and analyzes financial statements and monthly reports in a timely manner
• Understanding of the payroll process and related tax systems
• Oversees vendor management and outsourcing
• Complies with local, state, and federal reporting requirements and tax filing
• Inspect accounting records and schedules for efficiency and accuracy
• Organize and update financial records
• Perform various monthly reconciliations
• Assist in preparing documentation for external auditors
• Performs other duties or projects as assigned.

Qualifications

• Experience in Car Dealership Required
• Excellent computer skills
• Experience with business applications and accounting software, CDK preferred
• Excellent communication skill, verbal and written
• Excellent interpersonal skills to interact professionally with customers, vendors and staff
• Able to deal with confidential information appropriately
• Highly organized and detail oriented
• Encouraging process development

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: the employee is regularly required to stand; walk; use hands to finger and reach with hands and arms; climb or balance; and talk or hear; maybe required to sit long periods of time.