Assistant Office Manager

Leading Edge Solutions, Inc; Northbrook (IL); On-site; USD 42,000 - 62,000; Full time

Job summary

Leading Edge Solutions, a family-run IT partner for auto dealerships, is seeking an organized Assistant Office Manager to keep the office running smoothly. This hands-on role involves coordinating details, supporting a team, and handling customer and vendor communications.

You will assist with invoicing, records, onboarding, and general office administration. A proactive mindset and reliable, detail-oriented work style are essential to success in this growing company.

Qualifications

• High school diploma or GED completed; associate degree a plus.
• Experience in office administration, coordination, or customer support.
• Proficient with Microsoft Office (Outlook, Word, Excel).
• Accurate data-entry, filing, and professional communication by phone, email, and in person.
• Ability to work independently, prioritize tasks, and maintain attention to detail.
• Experience with billing, accounts payable/receivable, or basic payroll support is a plus.

Responsibilities

• Support daily office operations and maintain an organized workplace.
• Coordinate schedules, appointments, meetings, and internal communications.
• Answer and route phone calls and emails with courteous service to clients, vendors, and teammates.
• Prepare and maintain business records, reports, forms, and other documentation.
• Assist with invoicing, purchase orders, expense tracking, and basic bookkeeping.
• Order supplies, monitor inventory, and coordinate with vendors.
• Help onboard new employees and maintain personnel/training records.
• Support management with special projects and process improvements.
• Identify issues early and follow through to completion.

Skills

Communication

Organization

Problem-solving

Discretion

Reliability

Adaptability

Education

High school diploma or GED

Associate degree or relevant coursework

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Assistant Office Manager

Ready to Build a Career, Not Just Take a Job?

At Leading Edge Solutions, we're not your standard tech company—we're a family-run business that has been powering the automotive industry for more than 22 years. We support our clients in all things IT so they can keep their car dealerships running smoothly. Our team stays for the long haul because we take care of our people.

Due to continued growth, we're looking for an organized, dependable, and people-focused Assistant Office Manager to help keep our office running efficiently. This is a hands‑on role for someone who enjoys coordinating details, supporting a team, communicating with customers and vendors, and improving everyday processes. If you want a steady, long‑term career where your work makes a visible difference, keep reading.

What You'll Be Doing

• Support daily office operations and help maintain an organized, professional workplace.
• Coordinate schedules, appointments, meetings, and internal communications.
• Answer and route phone calls and emails while providing courteous service to clients, vendors, and team members.
• Prepare, organize, and maintain business records, reports, forms, and other office documentation.
• Assist with invoicing, purchase orders, expense tracking, data entry, and basic bookkeeping support.
• Order office supplies, monitor inventory, and coordinate with vendors as needed.
• Help onboard new employees and maintain accurate personnel and training records.
• Support management with special projects, follow‑up items, and process improvements.
• Identify administrative issues early, recommend practical solutions, and follow tasks through to completion.
• Perform other duties or special projects as assigned.

What You Need to Bring to the Table

• Strong communication skills—you'll work with clients, vendors, and teammates every day.
• Excellent organization—you can manage competing priorities without losing track of details.
• A problem‑solving mindset—you take initiative, use sound judgment, and know when to ask for help.
• Professionalism and discretion—you handle sensitive business and employee information responsibly.
• Reliability—you follow through, meet deadlines, and help others stay on track.
• Adaptability—you are comfortable shifting priorities in a growing, fast‑moving business.

Requirements

• High school diploma or GED; associate degree or relevant coursework is a plus.
• Previous experience in office administration, customer service, coordination, or a similar support role.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Accurate data‑entry, filing, and general computer skills.
• Ability to communicate clearly and professionally by phone, email, and in person.
• Ability to work independently, prioritize assignments, and maintain attention to detail.
• Experience with billing, accounts payable or receivable, payroll support, or business management software is a plus.

Why Work With Us?

• Long-Term Stability – Join a well‑established, family‑run company that invests in its people.
• Meaningful Impact – Help shape and support the systems that keep the entire team moving.
• Variety – Work across scheduling, records, purchasing, and special projects.
• Supportive Team – Collaborate with people who value initiative, accountability, and practical solutions.
• Growth Opportunity – Build broader office‑management skills as the company continues to grow.