Assistant Office Coordinator

Signarama Temecula, CA; Temecula (CA); Vor Ort; USD 38.000 - 46.000; Vollzeit

Benefits dieser Stelle

Employee discounts

Free food & snacks

Opportunity for advancement

Paid time off

Wellness resources

Zusammenfassung

Signarama Temecula, CA is seeking a friendly and organized Assistant Office Coordinator to support day-to-day office operations, assist customers, and collaborate with sales and production teams. This hands-on role covers administrative duties, customer service, order coordination, and basic accounting, with training provided.

The successful candidate will report to the Owner and help keep projects moving smoothly.

Qualifikationen

• Strong organization and attention to detail with multiple priorities.
• Excellent written and verbal communication skills.
• Friendly and professional customer service approach.
• Basic computer proficiency and ability to learn new software.

Aufgaben

• Answer incoming phone calls, greet customers, and provide friendly, professional service.
• Manage the general office email inbox and direct inquiries to the right team.
• Perform general administrative duties and maintain customer, order, and project records.
• Support outside sales with estimates, communications, and follow-ups.
• Assist with quotes, processing orders, and coordinating customer needs.
• Process estimates, invoices, deposits, payments, and basic accounting tasks.
• Coordinate with customers and internal teams through the order process.
• Assist with vendor communication, product research, and purchasing as needed.
• Provide additional administrative support to the Owner and team.

Kenntnisse

Customer service

Organization

Communication

Administrative duties

Multi-tasking

Teamwork

Attention to detail

Learn new software

Jobbeschreibung

Benefits:

• Employee discounts
• Free food & snacks
• Opportunity for advancement
• Paid time off
• Wellness resources

We are looking for a friendly, organized, and dependable Assistant Office Coordinator to join our team. This position plays an important role in supporting the day-to-day operations of our office, assisting customers, and working closely with our sales and production teams to keep projects and daily activities organized and moving forward.

The ideal candidate enjoys working with people, thrives in a fast-paced environment, and is comfortable managing a variety of responsibilities throughout the day. This hands-on position combines administrative support, customer service, sales assistance, order coordination, and basic accounting. The Assistant Office Coordinator will also report directly to the Owner and provide administrative and operational support as needed.

Key Responsibilities:

• Answer incoming phone calls, greet customers, and provide friendly, professional customer service
• Manage the general office email inbox, respond to inquiries, and direct customers and requests to the appropriate team member
• Perform general administrative duties and maintain accurate customer, order, and project records
• Support the outside sales team with estimates, customer communication, project information, and follow-ups
• Assist with smaller sales opportunities by preparing quotes, processing orders, and coordinating customer needs
• Process estimates, orders, invoices, deposits, payments, purchase orders, and other basic accounting-related tasks
• Coordinate with customers and internal teams throughout the order process, including artwork, approvals, production, scheduling, pickup, and installation
• Assist with vendor communication, product research, pricing, and purchasing as needed
• Provide additional administrative and operational support to the Owner and team as requested

What We’re Looking For:

• Strong organization and attention to detail, with the ability to manage multiple priorities at once
• Excellent written and verbal communication skills
• A friendly and professional approach to customer service
• Basic computer proficiency and the ability to learn new software and processes
• Initiative, dependability, and a willingness to jump in and help where needed
• Ability to work both independently and collaboratively as part of a team

Previous experience in customer service, office administration, sales support, bookkeeping, printing, signage, or a related field is helpful but not required. We are willing to train the right person on our industry, products, software, and internal processes.

We are looking for someone who is eager to learn, enjoys helping others, and can become a reliable and valued part of our team.